Fields and controls
Segment Name
Select a segment for which you want to add or review codes.
Note: You use the Segments tab on the G/L Options screen to assign segment names to segment numbers.
Segment Codes table
Closing Account
If you are closing income and expense accounts by segment, you can specify a different retained earnings account for each valid segment code.
- You use the Segments tab on the G/L Options screen to specify the segments by which you close.
- After you specify segment codes and their closing accounts, you can use the Detail tab of the G/L Accounts screen to select the segment by which each account closes.
Segment Code Description
Enter a description for the segment code. For example, you might use the name of a department or division, such as "Commercial" or "Retail."
Segment Code
Enter the segment codes that are valid in your general ledger. For example, if you are entering codes for the Department segment, you might have department codes "SALES," "ASSEM," "ADMIN," or "10," "20," "30."
To add a segment code to an existing list, click a row in the table, and then press the Insert key.
Note: If a segment code is used in any active accounts, you cannot delete it.
Overview
Use the G/L Segment Codes screen to:
- Enter a list of valid segment codes for each of the segments you use in account numbers (other than the account segment).
- Assign a separate closing account for each segment code in the table.
For example, if your account numbers include a Department segment, you would use the Segment Codes table to enter the codes and descriptions of each of the departments in your company.
If you close income and expense accounts at year end by department, you could specify a separate closing account for each department code you add.
For more information, see About Segment Codes.