G/L Batch Listing Report

Overview

The G/L Batch Listing report lists posted and unposted batches of general ledger transactions.

To enforce a strict audit trail, select the Force Listing Of Batches option on the G/L Options screen. This option prevents you from posting batches that are unlisted.

Information Printed on This Report

The following information is printed at the top of the report:

• The range of batch numbers, source ledgers, and batch creation dates for the batches that you printed.
• Whether the report includes batches that have already been listed.

• Batch type. More...

  Batch types include:

  • Entered. Batches created in General Ledger using the G/L Journal Entry screen.
  • Subledger. Batches created in aSage 300 subledger.
  • Imported. Batches you have transferred to General Ledger using Import batches. (These can be batches created by another general ledger or by a non-Sage 300 program. They can also be recurring batches created in your own general ledger, and then exported for later use.)
  • Generated. Batches created in General Ledger, such as to contain reallocation transactions, or revaluation transactions, or closing entries or transactions that were rejected during posting.
  • Recurring. Batches of recurring entries created in the G/L Recurring Entry setup screen.
• Batch status. More...

  Batch statuses can be:

  • Open. Unlisted batches, or edited batches that have not been relisted.
  • Provisionally Posted. Batches that have been provisionally posted.
  • Ready to Post. Completed batches that are ready for posting.
  • Posted. Batches you have posted to General Ledger accounts.
• Account description.
• The type of date displayed for entry details (document date or posting date).

The body of the report lists batches sequentially. For each batch, the report lists the batch number, the batch description, the creation date, the status, the batch type, all entries in the batch, the batch total, and the account description. More...

• The first two characters of the source code identify the source ledger (for example, IC for Inventory Control).
• The last two characters identify the transaction type (for example, RC for receipt)
• Any comment lines you entered with an entry detail are listed immediately after the detail. These comments appear on the posting journal, but are not stored with posted transactions (in other words, they do not appear in a source journal or on the G/L Transactions Listing).
• The report displays a date for each entry detail (you specify whether the report includes document dates or posting dates).
• Batch totals are listed after the batch entries.
• The report also lists the number of entries in each batch and the number of batches in the report.
• If you have a multicurrency ledger, you can print amounts in both functional currency and source currency. If you print source-currency information, the report also contains rate information for each multicurrency entry, including the rate type, the date the rate was entered, and the rate itself.
• The account description is included on the report.

Optional fields that were posted with details are printed for each entry, if you chose to include optional transaction fields on the report.

The report also identifies entries within posted batches that were not posted successfully.

Last published: 4/8/2016