Accounts Receivable > Entering and Posting Transactions > Receipts > Entering a Customer Receipt

Entering a Customer Receipt

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About Processing Receipts

Adding a Prepayment that You Will Apply Later

Applying a Posted Prepayment, Unapplied Cash Transaction, Receipt, or Credit Note

Use the Receipt Entry screen to add receipts for customers.

ClosedBefore you start
  • Group receipts by bank account.
  • If you use multicurrency accounting, update currency information and exchange rates using the rates tables in Currency.
  • Select Receipt options on the A/R Options screen, particularly:
    • Allow Printing Of Deposit Slips. Select this option if you want to print deposit slips.
    • Create Deposit Slip When Receipt Batch Is Created. Select this option to create a deposit slip number automatically for each new batch you add.
    • Allow Edit After Receipt Printed and Allow Edit After Deposit Slip Printed. Select these options to allow editing of the batch after you print a receipt or deposit slip.
    • Allow Edit After Receipt Printed. Select this option to allow editing of the batch after you print a receipt.

    For more information, see A/R Options Screen.

  • If you use optional fields, define the optional fields you want to use on receipts. For more information, see A/R Optional Fields Screen.
  • If you use Payment Processing, verify that a processing code exists for the bank to which you will deposit credit card receipts. If no processing code has been set up in Payment Processing that specifies the bank you select, you cannot process a credit card transaction.

To add a customer receipt:

  1. Open Accounts Receivable > A/R Transactions > Receipt Entry.

  2. Select an existing batch or create a new one. More...

    • Select an existing batch. Use the Finder beside the Batch Number field to select the batch you want to work with.
    • Create a new batch. Click the Create New Batch button, and then enter the batch date, bank code, default currency (in a multicurrency ledger), and deposit number.
  3. If you use Payment Processing and want to process a credit card payment for the receipt, select a bank that matches the bank specified for the processing code you will use to process the credit card transaction.

    Note: If no processing code has been set up in Payment Processing that specifies the bank you select, you will not be able to process the credit card transaction.

  4. In the Entry Description field, enter a description of the receipt transaction or other information you want to record.
  5. Select Receipt as the transaction type, if it is not already displayed as the default.
  6. Enter the date for the receipt, and, if necessary, change the fiscal year and period to which you are going to post the transaction.
  7. Enter the customer number, and then press Tab.
  8. Accept the payment code that appears, if it is correct, or select a payment code.

    Tip: Click the Payment Code Finder to see a list of payment codes and associated payment types.

    If you use Payment Processing and want to process a Sage Payment Solutions credit card payment for the transaction, select a payment code that uses the SPS Credit Card payment type.

    If a single processing code exists for the bank you selected, that code appears in the Processing Code field. Verify that the default selection is correct, or if no default appears, select a processing code that specifies the bank you selected for the batch.

  9. Enter information about the payment. More...
    • In the Check/Receipt Number field, enter the check number or another number to identify the receipt.

      Note: If you leave the field blank, Accounts Receivable assigns a number using the batch number and the entry number.

    • Enter an optional reference for the receipt.
  10. In the Receipt Amount field, enter the amount of the receipt.

    Also, if you use multicurrrency accounting, enter currency information. More...

    1. Beside the Receipt Amount field, specify the code for the receipt currency.
    2. If you need to edit the exchange rate, rate type, or rate date for this receipt, click the Rates button. After editing this information, close the Rates screen to return to the A/R Receipt Entry screen.
  11. Apply the receipt. For more information, see Applying a New Receipt to a Posted Invoice or Debit Note.
  12. Click Add.
ClosedAfter adding a customer receipt
  • Print receipts for the customer. For more information, see Printing Receipts.
  • Print the deposit slips report. For more information, see Printing the A/R Deposit Slips Report.
  • If you use Payment Processing and selected a payment code that uses the payment type SPS Credit Card, click the Charge button to process a credit card payment for the receipt.

Last published: 4/8/2016