A/R Detail Taxes Screen (Invoices)

On invoices for time and materials projects, the program displays the cost of goods sold account from the item’s distribution code as the default COGS account for the detail.

This field displays different information depending on the type of invoice:

• Summary invoice.

  When you enter a distribution code, the program displays the description for the code in the Distribution Code Description field.

  You can use the displayed description or type another description for the detail.

• Item invoice.

  When you enter an item number, the description from the item record is displayed.

  You can use the displayed description or type another description for the detail.

Accounts Receivable displays the inventory account and description associated with the distribution code you entered for this detail. You can change the account number if necessary.

Note: This field is available for Item invoices only.

This field shows the tax on retainage calculated for a selected detail on an original invoice, credit note, or debit note.

This field appears on original documents to which retainage applies. It shows the amount (before included taxes) used to calculate tax on retainage, if the tax will be reported when you post the retainage document.

Two factors determine when tax on retainage is reported:

• The selection for the Report Tax option for Accounts Receivable.

  You select from the following alternatives for this option on the Retainage tab of the A/R Options screen:

  • At Time Of Original Document. If you select this option, Accounts Receivable calculates and posts tax on retainage when you post the original document, regardless of the tax reporting options you select in Tax Services for the tax authority.
  • As Per Tax Authority. If you select this option, Accounts Receivable respects the selection for the Report Tax On Retainage Document option for the tax authority.
• The setting for the Report Tax On Retainage option for the tax authority, in Tax Services.

  The tax authority may specify that no tax on retainage will be calculated (No Reporting), or that tax will be calculated and posted either when you post the original document or when you post the retainage document.

A retainage tax base does not apply if tax on retainage is reported when you post the original document.

You can change the amount if you do not select the Calculate Tax option.

If you did not enter a distribution code, or if you want to change the revenue account for this detail, enter the account number for the general ledger revenue account to which you post transactions entered for the customer.

The account description for the revenue account you enter appears in the Account Description column.

These fields appear on the A/R Detail Taxes screen for both summary and item invoices. They also appear on the Document tab for summary invoices.

The amount of tax calculated for the tax authority for an invoice detail.

If you are entering taxes manually, the total you enter for the tax authority on the Taxes tab must match the sum of the taxes you enter for the document details.

The tax authorities for the tax group assigned to the customer are listed on the Taxes tab.

They are also shown for each detail in the A/R Detail Taxes screen.

To change the tax authority for a customer, you must change the tax group on the customer record.

The amount (before included taxes) used as the base for calculating sales tax for the tax authority.

On original documents to which retainage applies, if the tax on retainage will be reported when you post the retainage document, this is the amount before tax (or the cost, depending on the tax authority) less retainage.

The tax class from the customer record appears as the default in this field, but you can change the tax class for the detail if necessary.

This field indicates whether the selling price includes tax.

If the record for the tax authority allows tax to be included in the selling price, you can change the field.

This field shows the tax amount converted to the tax reporting currency specified for the tax authority.

If you are entering the tax reporting amounts manually, the total you enter for each tax authority on the Taxes tab must match the sum of the tax reporting amounts you enter for the document details.

You can enter the total tax reporting amount for the tax authorities on the Taxes tab, then click the Distribute Tax button to distribute all manually entered taxes, including the tax reporting amounts, to the details.

The total tax amount calculated for the tax authority, for the selected detail.