A/P Miscellaneous Adjustment Entry Screen

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About Payment Entry

A/P Payment Entry Screen

ClosedTo open this screen
  1. Open Accounts Payable > A/P Transactions > Payment Entry.
  2. Use the Batch Number field to select an existing batch, or click the Create New Batch button to create a new batch.
  3. Enter and apply a payment, as usual.
  4. On the detail table, select the document for which you need to write off an amount.
  5. Click Adjust.
ClosedFields and controls
ClosedAdjustment Line Number

Use the Finder for this field to select the document detail you want to adjust.

ClosedAdjustment Number

An adjustment number is assigned automatically when you save adjustment details.

ClosedDebits / Credits

Enter a debit to debit the general ledger account you specify when you enter the adjustment and credit the vendor account (increase the payables balance).

Enter a credit to credit the general ledger account you specify when you enter the adjustment and debit the vendor account (decrease the payables balance).

Adjusted totals will display in the Total Debits and Total Credits fields, as well as the Payables Adjustment Total field.

ClosedDescription

You can enter an optional description of up to 30 characters for each adjustment entry.

The description appears with the entry on the batch listing and posting journal. It also appears on the G/L Transactions report and in the General Ledger batch if you select Posting Seq.-Batch for the G/L Description Field option on the A/P Options screen, and do not consolidate G/L batches.

ClosedDistribution Code

You can select a distribution code or enter the account number directly in the next column.

You can distribute the adjustment to as many accounts as you want.

ClosedDocument Number

Accounts Payable assigns a document number for payment, miscellaneous payment, and prepayment transactions.

The assigned number uses the prefix and next sequence number specified on the Numbering tab of the A/P Options screen, and you cannot edit the document field.

The A/P Miscellaneous Adjustment Entry screen also displays the number of documents associated to the specified adjustment entry in the Documents field.

ClosedG/L Account

Enter the general ledger account number for the distribution if you did not enter a distribution code.

ClosedReference

You can enter an optional reference of up to 22 characters for each adjustment entry.

The reference appears with the entry on the batch listing and posting journal. It also appears on the G/L Transactions report and in the General Ledger batch if you select Posting Sequence-Batch for the G/L Reference field on the G/L Integration screen, and do not consolidate G/L batches.

ClosedVendor Number

This field displays the vendor number you specified on the A/P Payment Entry screen.

Additionally, the Vendor Name field displays the associated name or description as selected in the A/P Payment Entry screen.

ClosedRelated tasks

Writing Off Small Differences During Payment Entry

Overview

Note: The Allow Adjustments In Payment Batch option must be selected on the A/P Options screen before you can use this screen.

Use the A/P Miscellaneous Adjustment Entry screen to account for small differences between the amount you are paying to a vendor and the amount that your records show you owe.

You can adjust a document only if you have applied a payment to it by entering a Payment transaction.

Last published: 4/8/2016