Accounts Payable > Period-End Procedures > About Processing Recurring Payables > Processing Recurring Payables
You use the Create Recurring Payable Batch screen to create batches of recurring invoices.
Before you start
- Set up a recurring payable record for each vendor that invoices you on a recurring basis. For more information, see Setting Up a Recurring Payable for a Vendor.
- As necessary, update recurring-payable records.
You can update charges for individual vendors using the Recurring Payables Setup screen (in the Vendors menu).
To process recurring payables:
-
Accounts Payable > A/P Periodic Processing > Create Recurring Payable Batch.
- In the Run Date field, specify the run date.
- Specify whether to create invoices by recurring payable code, vendor number, or vendor group.
- Specify the ranges for the selected record type.
- Use the Method list to specify whether to create a new batch, add the invoices to an existing batch, or use the default method to determine whether to create a new batch or add the invoices to an existing batch.
- Click Process.
After generating a batch of invoices
- Use the Invoice Entry screen to make any changes to the recurring-charge invoices.
- Print the invoice batch listing to verify the charges, then file the listing.
Print the A/P Batch Listing Report, selecting Recurring as the batch type. If you need to make corrections, reprint the listing after editing the batch.
- Post the batch.
- Process payments and print checks as you would for any other type of invoice. For more information, see Creating a Payment Batch Automatically.