A/R Invoice Batch List Screen

Open Accounts Receivable > A/R Transactions > Invoice Batch List.

If you use Payments Acceptance to accept payments from your customers through online payment service providers (such as PayPal and Stripe), a Pay Now button is normally added to invoices during posting. If this does not happen for some reason, you can update the invoices after posting to add the Pay Now button. To do so, select the batch that includes the invoices you want to update, and click Add Missing Payment Links.

Click this button to close the screen.

You can also close the screen in the following ways:

  • Click the top left corner of the screen.
  • Click File > Close.

Click this button to delete a batch.

All transactions in the batch are deleted and the batch is listed as deleted on the A/R Batch Status report. You cannot reuse the batch number.

Tip: To delete a posted batch, or to clear the data for a deleted batch, use the Clear Deleted And Posted Batches option on the A/R Clear History screen.

Click this button to open the A/R Invoice Entry screen, which you can use to create a new invoice batch. For more information, see Adding, Editing, or Deleting an Invoice Batch.

Click this button to open the selected batch in the main entry screen.

Click this button to post the selected batch. For more information, see Posting an Invoice Batch.

Click this button to post all unposted invoice batches that are set Ready To Post. For more information, see Posting a Range of Batches.

Click this button to print a batch listing. For more information, see Printing Batch Listings.

Click this button to update the information in the batch list. For example, if you have chosen not to show posted/deleted batches and another user has posted or deleted a batch, the batch will disappear from the list when you click Refresh.

If you want the list to begin with a specific batch, specify the batch number in this field.

Indicates whether a batch is ready to post. To change the setting for a batch, double-click this field.

This field has three main purposes:

  • It prevents you from accidentally posting batches before they are ready.
  • It lets you post a range of batches, even if batches that are not ready to post are in the range.
  • It prevents you from making changes to batches that are set to Ready To Post.
  • Before you can post a batch, the batch must be set to Ready To Post.
  • If you are posting a single batch, you can select Ready To Post during posting.
  • You cannot delete a batch for which the Ready To Post option is selected.

To list only batches with a status of Open or Ready To Post, clear this option.

Overview

Note: Depending on how your system is set up, this desktop screen may also be available as a web screen. For more information, see the Web Screens Getting Started Guide or the help for Sage 300 web screens.

This screen lets you:

  • View a list of invoice batches, beginning with the batch number you specify and including batches created on the Create Recurring Charge Batch and Create Interest Batch screens. More...

    The list includes the following information about each batch:

    • Batch number.
    • Batch date.
    • Batch description.
    • Number of entries.
    • Total amount.
    • Whether a batch has been printed.
      • Open batches for which listings have been printed are marked Yes.
      • If you edit a printed batch, its status reverts to Open until you reprint the batch listing.
    • Posting sequence number.
    • Number of errors.
    • Date the batch was last edited.
    • Type (indicates how the batch was created).
    • Status. More...

      A batch can have one of the following statuses:

      • Open. You can edit the batch.
      • Ready To Post. The batch can be posted. You cannot edit the batch unless you first change its status.
      • Post In Progress. Posting has started for the batch. You cannot edit or print it.
      • Deleted. The batch was removed from Accounts Receivable before posting. You cannot view the batch or reuse the batch number.
      • Posted. Transactions in the batch have been added to customer accounts. You cannot edit the batch, but you can print a listing for it.
  • Create a new invoice batch.
  • Select an existing batch to edit or delete.
  • Mark a batch Ready To Post.

    Note: If you use Payment Processing, you must process all Paya credit card transactions included in a batch before you can mark the batch Ready To Post.

  • Post individual invoice batches.
  • Print batch reports:
    • Batch Listing.
    • Batch Status.
  • Post all unposted batches that are set Ready To Post.