Click this button to open a Detail screen where you can enter information for details, including information for taxes that apply to the customer. For more information, see Detail Costs/Taxes Screen.
Enter a description for the transaction.
To select an existing transaction, enter its number. When entering a new transaction, accept ***NEW*** to allow the program to assign a unique number to the transaction (based on settings on the PJC Options screen).
This field indicates whether optional fields are assigned to the currently selected document or transaction. If any optional fields are set up for automatic insertion, this field is selected when you add a new document/transaction.
To view or edit optional fields for the current document/transaction on the Optional Fields screen, click the Zoom button beside the field.
Enter a reference for the transaction.
Transactions can have the following statuses:
- New. When you are entering a new transaction, accept this default status.
- Entered. When you add a transaction, its status changes from New to Entered.
- Approved. When you finish entering information for a transaction, you can change its status to Approved, indicating that it can be posted.
- Posted. When you post a transaction, its status changes to Posted.
This field displays the sum of the detail billable amounts for the transaction.
Note: This figure is a hash total. In a multicurrency system, detail billable amounts are not converted to any one currency. Therefore, the total may consist of mixed currencies.
This field displays the sum of the detail costs for the transaction.
This field displays the sum of the detail quantities for the transaction. (The figure is a hash total.)
Enter the date when you are processing the transaction. (The session date is used by default, but you can change it.)
Note: Depending on the Default Posting Date setting on the Transactions tab of the PJC Options screen, the date in this field may be used as the default posting date.
This field displays the year and period that contains the posting date. The posting date is set by default as either the session date or the transaction date, depending on the Default Posting Date setting on the Transactions tab of the PJC Options screen.
You can change the default posting date using the Posting Date Override screen, which you open by clicking the button beside the Year/Period field.
Note: If you consolidate G/L transactions by Account and Fiscal Period or by Account, Fiscal Period, and Source, the posting date for consolidated entries is the last date of the fiscal period.
If the detail is for a time and materials project or for a fixed price project that uses an item invoice type, enter the A/R item number to be shown on the invoice for this transaction.
If the detail is for a time and materials project or for a fixed price project that uses an item invoice type, enter the unit of measure that is specified for the item in Accounts Receivable.
The Billing Rate and Billing Amount fields are paired. If you enter an amount in one of these fields, the other field is automatically updated based on the Quantity field, as follows:
- If you enter a billing rate, the billing amount is calculated as billing rate × quantity.
- If you enter a billing amount, the billing rate is calculated as billing amount ÷ quantity.
This field displays the customer's currency. (It appears only in multicurrency ledgers.)
The Billing Rate and Billing Amount fields are paired. If you enter an amount in one of these fields, the other field is automatically updated based on the Quantity field, as follows:
- If you enter a billing rate, the billing amount is calculated as billing rate × quantity.
- If you enter a billing amount, the billing rate is calculated as billing amount ÷ quantity.
Depending on the project type and accounting method, this field displays the billing type from the project category (on a basic project) or the resource category (on a standard project).
For time and materials projects and for fixed price projects that use a billings and costs or accrual-basis accounting method, if the category or resource category is billable, you can change the billing type to non-billable or no charge.
You cannot change the billing type for fixed price projects that use a summary invoice type or for cost plus projects.
Specify the category to charge.
Enter a comment for the detail.
Specify the contract to charge.
This field displays the cost account for the project category, but you can change it.
This field displays the cost class for the project category.
The Extended Cost and Unit Cost fields are paired. If you enter an amount in one of these fields, the other field is automatically updated based on the Quantity field, as follows:
- If you enter an extended cost, the unit cost is calculated as extended cost ÷ quantity.
- If you enter a unit cost, the extended cost is calculated as unit cost × quantity.
Line numbers are assigned automatically, and you cannot change them.
You use line numbers to identify details you have entered.
If you use optional fields, you can review and edit optional fields by clicking the Optional Fields column heading. (If you are using the detail screen, click the Zoom button beside the Optional Fields option.)
If an optional field is required, you cannot save the transaction unless the field has a default value, or until you fill in the field yourself.
To add optional fields that were not automatically inserted, press the Insert key to add a new line to the table, and then use the Finder 
to select an optional field.
Optional fields must be assigned to transactions using the PJC Optional Fields screen before you can add them to individual transactions. For more information, see PJC Optional Fields Screen.
Specify the project to charge.
Enter the quantity for the unit of measure specified for this transaction.
The program uses this quantity when calculating the billing amount and billing rate.
Specify the resource associated with this cost.
Note: For standard projects the resource code must be assigned to the project before you can use it in a transaction.
Specify the cost associated with the unit of measure.
The Extended Cost and Unit Cost fields are paired. If you enter an amount in one of these fields, the other field is automatically updated based on the Quantity field, as follows:
- If you enter an extended cost, the unit cost is calculated as extended cost ÷ quantity.
- If you enter a unit cost, the extended cost is calculated as unit cost × quantity.
Depending on the project type and accounting method, this field displays either the WIP (Work In Progress) or the COS (Cost Of Sales) account, as follows:
- The WIP account from the contract project is displayed for:
- Fixed Price projects.
- Cost Plus projects that use the Completed Project, Total Cost Percentage Complete, or Labor Hours Percentage Complete accounting methods.
- The WIP account from the contract category is displayed for:
- Cost Plus projects that use the Category Percentage Complete or Billings And Costs accounting methods.
- Time and Materials projects that use the Completed Project or Billings And Costs accounting methods.
- The COS account from the contract category is displayed for projects that use the Accrual-Basis accounting method.
You can change the COS account. You can also change the WIP account, but only for projects that use an item invoice type.
Overview
Use the PJC Costs screen to post miscellaneous cost transactions without affecting Accounts Payable. For example, you could record a purchase paid from petty cash, where you do not need to credit a vendor account.
You can post cost transactions for any project category or resource category in a contract. When you post a cost transaction:
- A work in progress account (or cost of sales account) is debited.
By default, the program uses the work in progress account or the cost of sales account from the project or category (depending on the project type and accounting method). You can change the work in progress account in transactions only for projects that use an item invoice type. You can change the cost of sales account for any project that uses the accrual-basis accounting method.
- A specified cost account is credited.
By default, the program uses the cost account assigned to the project category. You can change the account for any cost transaction.
Note: To record a job-related miscellaneous cost for which you paid a vendor, you must use Accounts Payable or Order Entry. For more information, see the help for these programs.