Entering Opening Activity Statistics

  • Make sure you have posted outstanding transactions and recognized revenue in your previous job costing program before you set up and use Sage 300 Project and Job Costing.
  • Ensure that the contract and projects have an Estimate or Approved status before you enter opening balances.

To enter opening activity statistics:

  1. Open Project and Job Costing > PJC Transactions > Opening Balances.

  2. Click the New button beside the Document Number field.
  3. In the Status field, accept New, and then enter information in the other fields above the table.
  4. Click the Detail button.

    The Detail Opening Balance screen appears.

  5. In the Opening Type field, select Activity.
  6. In the Total A/R Customer Receipts field, enter the total received from the customer for this project.

    If you use multicurrency, enter the amount in the customer currency.

  7. Enter the total payments made to vendors for this project. In a multicurrency system, you enter the amount in your functional currency.
  8. Enter dates in the date fields, as required.
  9. Click Add to add the statistical information for the project.
  10. If you want to add information for another project, click New.
  11. Click Close to return to the Opening Balances screen.
  12. Click Add to add the opening balances document.
  13. Click Post when you are ready to post the document.

Print the Detailed Transactions Report for a record of the posted opening balance documents. For more information, see Detailed Transactions Report.