Use this field to enter or select an A/R item number to use for this overhead expense on item invoices for time and materials projects and fixed price projects that use an item invoice type.
The A/R item record also supplies tax information for item invoices.
When you process transactions for time and materials projects and certain fixed price projects, you need to specify a billing rate.
Project and Job Costing lets you specify the billing rate to use when charging standard projects for the use of specific resources. (You specify billing rates at the category level for basic projects.)
Enter the amount at which to bill for this overhead expense code and specified unit of measure.
If your Project and Job Costing is multicurrency, use the detail table to set up billing rates in all the currencies your customers use. Using a separate line for each currency, use the Currency Code Finder to select the currency, then use the Billing Rate column to enter the billing rate to use for each currency.
If your Project and Job Costing system is multicurrency, you can set up billing rates on the currency table for each currency used by your customers.
Using a separate line for each currency in which you bill, use the Currency Code Finder to select the currency, then use the Billing Rate column to enter the billing rate for each currency.
Use this field to enter a description for the overhead expense.
You can use up to 60 characters.
Use this field to set the record inactive. You will not be able to use this expense code in future contracts.
This display-only field shows the last time you updated this overhead expense code.
This field appears only if you use Sage 300 Transaction Analysis and Optional Field Creator.
Project and Job Costing lets you define as many optional fields as you need for additional information that you want to store with setup records. You use the Optional Fields setup screen to define the optional fields that you want to use with different types of records.
Once you have defined optional fields for a type of record, you can assign the optional to specific records.
The Optional Fields check box indicates whether optional fields have been added to the selected record. If you set up optional fields for automatic insertion on the type of record you are working with, the Optional Fields check box will be selected for new records.
To check or change the optional fields added to a setup record, click the Zoom button beside the Optional Fields check box to open a separate Optional Fields screen for the setup record.
Use this field to specify a unique overhead code, if you are adding a new overhead expense record. You can use up to 16 alphanumeric characters for the code.
Click the New button next to the Overhead Code field to be able to add a new record, if a record is displayed.
You can use the Finder or the navigation buttons next to the field to select an existing overhead expense record.
This is your cost for each unit of measure.
The type of unit you will use for this overhead expense.
You must use a unit of measure that is used in the specified A/R item number record.
Overview
The Overhead Expenses screen, available in the PJC Setup folder, lets you define codes for overhead costs that you can attribute to specific projects and whose use you want to track – for example, the rental of a trailer that you park on a construction site.
Overhead expenses, such as rent, insurance, maintenance, and salaries for administrative staff, are often necessary to perform work on contracts. Even if you cannot attribute these costs directly to a job, you need a rational method to allocate them.
There are two ways to allocate overhead in Project and Job Costing:
- If overhead varies in some proportion to a resource consumed on a project (such as equipment, labor, or materials), you can specify an overhead type and rate (or percentage) for the cost category you will use for that resource.
When you post a transaction that includes the category, Project and Job Costing automatically calculates and allocates overhead to the project in the proportion to the cost of the resource used.
- If overhead cost is traceable to specific projects, you can set up a separate overhead record for that cost. For example, if you rent office space for a project, you can set up an overhead expense record specifically for the office rental. You can then specify the overhead code in cost transactions. (You can enter the transactions using the Invoice Entry screen in Accounts Payable, or the Costs screen in Project and Job Costing.)
When you post cost transactions for categories that use an overhead cost class, the program applies overhead to the specified projects.