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Payroll Transaction Reports

Using the Pre-Check Payroll Register Report

Information on the report

  • Check date, amount of each check, and the calculation sequence.
  • Each employee's number, name, SSN or SIN, and times late.
  • Each employee's earnings, deductions, and taxes, itemized with amounts, G/L accounts, the number of pieces or base amount, if appropriate, the rate/amt/pct, pooled tips, and the workers' compensation group/code.
  • The employer's contributions and taxes, itemized with amounts, G/L accounts, the number of pieces or base amount (if appropriate), the rate/amt/pct, and the workers' group/ compensation code.
  • Workers' compensation information, including each WC earning and the accounts associated to it, the base, the rate, the assessment amount, the workers' compensation group, and code.
  • Totals for all employee and employer contributions, earnings and deductions, taxes, and accruals.
  • Hours totals for regular, overtime, shift hours, and accruals.

Employment insurance information printed on the report

  • EI period end date.
  • EI period earnings.
  • EI period hours.
  • EI insurable earnings.
  • EI premium.

If you sort by class, the report shows data associated with the selected class code or range of class codes for the selected employees.

Before you start

If you have selection-list access to employees, you may not be able to see all the employees for whom checks will be printed. If your company uses Employee Level Security and you are generating EFT checks, a payroll supervisormanager or a person with access to all employees should print and review the Pre-Check Register.

To print the report

  1. From Payroll Transaction Reports, select Pre-Check Payroll Register.
  2. At the Report Format field, choose to print the report in detail or summary.
  3. At the Employee Number From and To fields, enter the range of employees.
  4. Enter the range of check dates to include on the report.
  5. Select the pay frequencies to include on the register.
  6. If you want to use an employee selection list, enter it in the Selection List field.
  7. Choose whether to include system-printed checks or manual checks on the register.
  8. If you chose to print in summary format, choose whether to include employee subtotals on the report.
  9. If you chose to print in detailed format, choose whether to include:
    • Detail dates and hours that were entered on the timecard or manual check.
    • Description for each G/L account reported, if your database is integrated with General Ledger.
    • Job-related information (if you use Sage 300 Project and Job Costing).
    • Full (not masked) social security numbers or social insurance numbers. If you do not select the Show SSN or SIN Numbers option, SSN or SIN numbers in the report are masked, so only the last part of the number appears (for example, ***-**-1234***-***-123).
    • Optional fields, if you have defined optional fields in Payroll for transactions.
  10. Choose to sort the register by:
    • Employee Number.
    • Employee Name.
    • Class.

      When sorting the register by Class, you choose a class to sort by (Class 1, Class 2, Class 3, or Class 4), and then you enter the range of class codes at the From Class Code and To Class Code fields.

    • Pay Frequency.
    • Pay Period End Date.
    • Check Date.

    If you chose to sort the register by Class, Pay Frequency, Pay Period End Date, or Check Date, choose to sort the register then by either Employee Number or Employee Name.

  11. If you have defined optional fields in Payroll for transactions, you can choose to print only the payroll checks that contain the optional fields that you enter in the optional fields table on this dialog box. For each optional field you enter in the table, you can specify the range of its values in the From and To fields.
  12. Click Print.
  13. When finished, click Close.