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Payroll Transaction Reports

Using the Payroll Processing Exceptions Report

This report lists error conditions that the system encounters during processing.

For example, in the Manual Checks function, you may have entered a G/L account that has been set to Inactive or you may have entered a cost center override that results in an invalid G/L account.

Conditions that Generate Data for the Report

There are many conditions that prevent earnings, deductions, accruals, and taxes from being calculated or calculated partially. In the following circumstances the report will list exceptions:

  • The earning, deduction, accrual, or tax met an annual or period maximum.
  • An associated G/L account is invalid.
  • The earning, deduction, accrual, or tax start and end dates made it ineligible for processing.
  • Part of the required information is missing (hours or sales, for example).
  • Although the earning, deduction, accrual, or tax is assigned to employees in selected frequencies, the frequency of the earning, deduction, accrual, or tax was not selected during payroll calculation.
  • An accrual carry-over exception occurred in one of the following situations:
  • An employee's balance for the accrual exceeds the maximum annual carry-over amount. The exception indicates the amount by which carry-over of the accrual will reduce the accrual balance. If you post the accrual liability, the Exceptions Report advises you to make a general journal entry to reflect the reduction.
  • During carry-over of a Percentage Of Base accrual that has a beginning amount applied during carry-over and its Post The Liability option set to Yes. The exception advises you to make a general journal entry to post the liability created when the beginning amount is applied.

    • If you calculate payroll for employees from a selection list, the report also lists employees not processed either because manual checks exist for the employees or because their statuses, pay frequencies, hire dates, termination dates or inactive dates made them ineligible for processing.

If the system informs you that exceptions were noted during processing, be sure to print the report and, if necessary, correct the exceptions. You can print the exceptions report immediately after processing payroll, or by using Payroll Processing Exceptions from Payroll Transaction Reports. The next time you calculate payroll or process manual checks, the system clears the contents of the existing exceptions report.

Information on the report

  • The employees for whom processing exceptions were found.
  • The earnings/deductions for which the processing exceptions occurred.
  • A comment describing each processing exception.

If Employee Level Security is turned on:

  • If you have access to All Employees (or you are MASTER/ADMIN), the report includes exceptions for all employees.
  • If you have Selection List access, the report includes only employees on your main selection list.

To print the report

  1. From Payroll Transaction Reports, select Payroll Processing Exceptions.
  2. Click Print.
  3. When finished, click Close