When you set up Sage 300 Payroll part way into a calendar year you must enter the transaction data for the current year to date. This window lets you enter historical employee pay information.
Entering Transaction History
If you convert to Sage 300 Payroll after the beginning of the year, you can bring employee records up to date for accurate payroll reports, T4s, T4As, and Relevé 1s for Canada or and W-2s for U.S.. You can enter the following pay information:
- Accruals
- Advances
- Benefits
- Deductions
- Earnings
- Expense Reimbursements
- Taxes
- Make changes or adjustments to historical data any time after setup.
The system retains transaction history for the number of years you specify on the Payroll Setup Options window.
Notes:
- Entering history in the Transaction History window does not update General Ledger. You must enter these transactions manually in General Ledger.
- Carry-overs can be initiated as a result of transaction history entries, as well as by system
Important! Regarding Employment Insurance History: You should continue to prepare ROEs manually until you've processed at least 20 weeks of payrolls in Sage 300 Payroll. You cannot produce a correct Record of Employment from historical employment insurance premium information entered in the Transaction History window (for Canada).
As with all other deductions, if you start using the payroll program after the beginning of a calendar year, you must enter historical employment insurance premiums to produce correct T4s, T4As, and Relevé 1s.