Deleting Inactive Purchase Orders Records

If you use Purchase Orders as a stand-alone program, you can use the Delete Inactive Records screen to remove obsolete item and account set records.

  • Print reports.
  • Update records.
  • Assign Inactive status to all records you want to delete. The program removes only records that have an Inactive status and were set to inactive within the range of dates you specify.
  • Assign to another account set item records that are currently assigned to the account set you want to delete.
  • Run day-end processing if you have posted, since the last day-end processing, any transactions for items you will be deleting.

To delete inactive records:

  1. Open Purchase Orders > P/O Periodic Processing > Delete Inactive Records.

  2. Select the types of inactive records to delete.
  3. Enter the range of codes or numbers to delete for each record type you selected, or use the Finder to select the ranges.
  4. Enter a range of dates to indicate when a record must have been made inactive to delete it. Purchase Orders selects records that have a status of Inactive and a corresponding "inactive" date within the range of dates you specify.
  5. Click Process.
  6. When you have finished deleting records, click Close.

The program removes records that have an Inactive status and were set to inactive within the specified range of dates.

Print new copies of the reports of the types of records you deleted to update your files with current information. For information about reports you can print, see About Purchase Orders Reports.