Posting a Batch of Order Entry Invoices in Accounts Receivable

You can use the O/E Create Batch screen to post Accounts Receivable invoice batches created by Order Entry. More...

Note: You can use this screen to post Accounts Receivable batches only if you do not automatically post batches when you post invoice transactions or when you run Day End Processing.

Depending on the options you select on the O/E Options screen for posting Accounts Receivable transactions, you can post Accounts Receivable batches in the following ways:

  • Automatically each time you post an Order Entry invoice.
  • Using the O/E Create Batch screen.
  • In Inventory Control, when you run Day End Processing.
  • In Accounts Receivable, using the A/R Invoice Batch List screen or the A/R Post Batches screen.

You specify how to create G/L transactions using the Create G/L Transactions option on the O/E G/L Integration screen. For more information, see O/E G/L Integration Screen.

On the O/E Create Batch screen, you can select the Create G/L Batch Through Day End Number option and specify a range of day-end numbers to create a batch of General Ledger transactions from posted shipments, invoices, and credit notes (and optionally post them automatically in General Ledger). For more information, see O/E Create Batch Screen .

  • Run Day End Processing to complete processing and update Order Entry and Inventory Control data.

To post a batch of invoices created by Order Entry in Accounts Receivable:

  1. Open Order Entry > Periodic Processing  > Create Batch.

    The O/E Create Batch screen appears. The Create G/L Batch Through Day End Number option is selected by default.

  2. Specify the range of day-end numbers for which to create General Ledger transactions. (You create the transactions for all outstanding day end numbers up to and including the number you specify.)
  3. Select Post A/R Batches to post invoice transactions created by Order Entry in Accounts Receivable.
  4. Click Process.

If your system does not post General Ledger batches automatically, post the General Ledger batches you have created.

  • If you use Sage 300 General Ledger, post the batch you created.

    Order Entry automatically posts the batch in General Ledger if you selected Create G/L Transactions by Creating and Posting a New Batch on the O/E G/L Integration screen.

  • If you use a different general ledger, do one of the following:
    • Import the CSV batch file into your general ledger, and then delete the file.
    • Using the G/L Transactions report, transfer the entries to your general ledger manually, and then delete the CSV batch file.