Record an Asset Purchase in Accounts Payable

To record the purchase of an asset for Sage Fixed Assets:

  1. Open A/P Transactions folder > Accounts Payable > Invoice Entry.

  2. Select or create a batch, create a new invoice, and enter header information as usual. (See the Accounts Payable help for instructions on entering invoices.)

  3. Click the detail-entry grid, and then click the Account/Tax button or press the F9 key.

  4. Enter or select the distribution code for the type of asset purchase you are recording, or enter the general ledger asset account to which to post this purchase.

  5. Use the Description field to enter a description for this transaction detail.

  6. In the Amount field, type the cost of the asset (before tax).

  7. If you want to include additional information for the detail, type it in the Comment field.

  8. Select the Fixed Assets option, and then click the Zoom button to open the Fixed Assets form.

  9. Enter information for the asset record.

    1. If you want to use a different template than the one displayed on the Fixed Assets form, use the Finder to select a different one. Otherwise, either accept the default template code that appears or clear the entry from this field. (You do not have to use a template to create the asset in Sage Fixed Assets.)

    2. Use the Description field to enter the description that you want to use for the asset in Sage Fixed Assets.

    3. If you are purchasing more than one asset item and you want to create separate asset records for each one in Sage Fixed Assets, select the Separate Assets option.

      The program allocates the Sage Fixed Assets value entered on the Fixed Assets form proportionately to each Sage Fixed Assets record it creates. For example, for a quantity of 10 and a value of $25,000, the program creates 10 records for assets that each has a value of $2,500.

    4. In the Fixed Asset Quantity field, type the quantity of asset items you purchased.

    5. In the Fixed Asset UOM field, type the unit of measure for the quantity you entered.

    6. In the Fixed Asset Value field, type the value to book for the asset in Sage Fixed Assets.

    7. Click Close to return to the detail entry form.

  10. Click Add.

  11. When you have finished adding details for the invoice, click Close to return to the main Invoice Entry form.

  12. Click Add, and then click Close