When you post an ICT A/P invoice batch, Intercompany Transactions creates two types of batches:
- An Accounts Payable invoice batch in the originating company (the originator)
- A General Ledger batch in the ICT company
ICT adds audit information to the batch headers, as well as to the transactions and individual transaction details.
A/P Invoice Batches Created in the Originator
Accounts Payable batches created by posting an ICT A/P batch contain the following information:
- Batch Description. The batch description is generated following the pattern From ICT company companyID (AI post seq nnn batch x), where companyID is the ICT company, nnn is the generated posting sequence number, and x is the ICT A/P batch number.
- Invoice/Credit Note/Debit Note/Interest Description. The description field for the entry contains the same description as the original ICT A/P entry.
- Document Number. This field contains the same information as the original ICT A/P entry (as do the PO Number and Order Number fields).
ICT G/L Batches Created in the ICT Company
General Ledger batches created by posting an ICT A/P batch contain the following information:
- Batch Description. The batch description is generated following the pattern From ICT company companyID (AI post seq nnn batch x), where companyID is the ICT company, nnn is the generated posting sequence number, and x is the ICT A/P batch number.
- Journal Entry Description. The description field for the entry contains the same description as the original ICT A/P entry.
- Source Code. The source code is AI-IN for an invoice, AI-CR for a credit note, AI-DB for a debit note, and AI-IT for an interest document.
- Detail Line Description. The description field contains the same description as the original ICT A/P line description field.
- Reference Number. This field contains the generated reference, in the format Originator company ID-VendorID-Doc#.
Example: SAM01 1200-DOC#BATCH 39-1