Printing the G/L Posting Journals Report

Posting journals provide an audit trail report of all posted General Ledger transactions that you have not yet cleared from your system.

You can reprint journals as often as you need, until you clear them using the G/L Clear History screen.

In multicurrency ledgers, you can print both source-currency and functional-currency information on journals (on letter, ledger, or A4 paper).

Some printing options are not available or are restricted for Intercompany Transactions (ICT) companies. More...

An ICT company creates transactions between companies, using one company as the originator of a transaction (for example, Company A pays for a transaction for Company B), and another as the destination company (Company B). There can be intermediate companies between the originator and the destination.

  • Post batches.
  • Decide whether to reprint posting journals you have printed before.

    Note: If the posting journal has been printed and the Reprint Previously Printed Journals option was not selected, the corresponding Posting Journal Errors report will be blank, even if there were errors. You must select the Reprint Previously Printed Journals option if you are planning to print a copy of the errors report after printing the Posting Journals report.

    If you are only printing an errors report (possibly prior to printing the posting journal itself), choosing this option is not necessary, that is, the Posting Journal Errors Report will not be blank (assuming there were errors).

  • Decide whether to list transactions by account number or posting sequence number. (This doesn't apply if you are printing errors only.)
  • Select printing destinations and, if necessary, turn on and connect the printer.

To print posting journals:

  1. Open General Ledger > G/L Reports >  Posting Journals.

  2. Select the type of journal you want to print. More...

    You can print the Posting Journal or the Provisional Posting Journal, or you can print the errors from either report.

    A posting error report is always printed after the journal if transactions could not be posted.

    Note: The Provisional Posting Journal and Provisional Posting Journal Errors reports are not available for ICT companies.

  3. Specify whether to order the report by posting sequence or account number.
  4. Specify the range of posting sequences to include in the report.
  5. In the Date field, specify the type of dates to print on the report: document dates or posting dates.
  6. Select Reprint Previously Printed Journals to print journals that have already been printed to a printer or file, or if you are printing the Posting Journal Errors report.
  7. Select Include Tax Information to print journal entries for taxes.
  8. Select Include Trans. Optional Fields to print information from optional fields posted with transaction details.

    Note: This option is not available for an ICT company.

  9. If you are printing the journal for an ICT company, select a format from the ICT Expansion field. More...
    • None. This option prints only the original posted transactions, not transactions generated in the remote companies.
    • Separate Report. This option prints all the posted G/I batches first, with no information about entries generated in remote companies, and then, in a separate report, prints all the generated transactions for the given range of posting sequences.
    • By Entry. This option prints transactions that were generated in remote companies after each entry was posted. It first prints the whole original entry, and then prints the transactions that each entry generated in remote companies. (This option appears when you’ve chosen Posting Sequence as the Sort By option.)
    • By Detail. This option prints transactions that were generated in the remote companies after each detail was posted. It first prints the original detail, and then prints the transactions that each detail generated in remote companies. (This option appears when you’ve chosen Posting Sequence as the Sort By option.)

    Note: If you are not printing the journal for an ICT company, skip this step.

  10. If you have a multicurrency ledger, in the Currency section, specify whether to print amounts in your functional currency or in both source and functional currency.

    Note: If the euro is your functional currency and a reporting currency is specified for your system, you can select Reporting to print amounts in your reporting currency from the reporting fiscal set.

  11. If you selected Source and Functional as the Currency option, specify a paper size.
  12. Click Print.

Check the report, and then file it with other audit trail reports.