Click the Add button to add a new detail for a miscellaneous receipt. The button name changes to Save.
If you edit a detail you added previously, click Save to record your changes.
Click this button to close the screen.
You can also close the screen in the following ways:
- Click the top left corner of the screen.
- Click File > Close.
Click this button to delete a selected record, account, batch, or transaction.
- After you delete a batch or a document in a batch, you cannot reuse its entry number.
- Deleted transactions are reported on the batch listing and posting journal for the batch.
- Deleted batches are also reported on the Batch Status report.
Click this button to begin creating a new record or to start a new transaction.
If you did not enter a distribution code, or if you want to change the revenue account for this detail, enter the account number for the general ledger revenue account to which to post this sale.
The description for the revenue account you enter appears in the Account Description column.
For job-related distributions, for most project types and accounting methods, Accounts Receivable displays the Billings account used for the project. For projects that use the Accrual Basis accounting method, the program displays the project's Revenue account.
You can change the account only for a:
- Time and material project.
- Cost plus project that uses a Billings And Costs or Accrual Basis accounting method.
- For all other cost plus projects and for fixed price projects, the program displays the Billings account, and you cannot change it.
This is the amount of the detail you are entering.
If you use multicurrency accounting, you enter the amount in the customer's currency.
Use the Description field to enter an optional description for the detail.
This field appears If you are entering a miscellaneous receipt for an existing customer.
The tax class from the customer record appears as the default in this field, but you can change the tax class for the detail, if necessary.
The distribution code identifies the general ledger revenue account for the detail. If you prefer, you can enter the account number directly in the Account field.
If you use the Accounts/Taxes screen (select a detail line, then click Accounts/Taxes or press the F9 key), the description for the code also appears.
This field appears only if you are entering a miscellaneous receipt for an existing customer. It shows the amount of tax calculated for the tax authority for the detail.
If you are entering taxes manually, the total you enter for the tax authority on the Document Taxes screen must match the sum of the taxes you enter for the document details.
You can distribute the total tax for the authority to the details using the Distribute Taxes button on the Document Taxes screen, so you don't have to enter the detail amounts manually.
This field appears only if you are entering a miscellaneous receipt for an existing customer.
The program lists the tax authorities for the tax group assigned to the customer. They are also shown on the Document Taxes screen.
To change the tax authority for a customer, you must change the tax group on the customer record.
This field appears only if you are entering a miscellaneous receipt for an existing customer. The field shows the amount (before included taxes) the program used as the base to calculate sales tax for the tax authority.
On original documents to which retainage applies, if the tax on retainage will be reported when you post the retainage document, this is the detail amount before tax (or the cost, depending on the tax authority) less retainage.
This field appears only if you are entering a miscellaneous receipt for an existing customer. It indicates whether the selling price includes tax.
If the record for the tax authority allows tax to be included in the selling price, you can change the field.
The amount that your customer has withheld for a detail to be remitted to a tax authority on your behalf.
Tip: You can change the amount in this field if you have not selected the Calculate Tax option on the Document Taxes screen (which you can open by clicking Taxes on the A/R Receipt Entry screen).
This field appears only if you are entering a miscellaneous receipt for an existing customer. It shows the total tax amount calculated for the tax authority, for the selected detail.
Overview
This screen presents all the information for a distribution detail, including tax information. It lets you:
- Add distribution details to the miscellaneous receipt (or "cash invoice") you are entering.
- View or edit existing details. Use the navigation buttons beside the Line Number field to select a detail.
- Check or change the accounts to which you are distributing a selected detail.
- Change tax classes and (if the tax authority allows it) the Tax Included In Price field for a particular detail.
- On documents for which you are entering taxes manually, enter the tax base and the tax amount for the detail.
Note: You must use the Document Taxes screen to view or edit taxes for the document. For more information, see A/R Document Taxes Screen.