Adding a Rollup Account

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About Rollup Accounts

Adding a New Account

A rollup account lets you consolidate or "roll up" account balances and quantities (if applicable) to provide a summary balance, and it can be used for classification, budgeting, and reporting.

You should be aware of the following rollup cautions when creating rollup groups:

  • When you create rollup groups, be careful not to create doubled amounts for reports.
  • A parent account cannot be a child of itself. That is, when you create a rollup group, you cannot add the top account as a member of the same group.
  • When you prohibit posting to a rollup account, you can still post to that account in other ledgers (Accounts Receivable, Accounts Payable, and so on), but not in General Ledger.
  • An account can be a member of more than one rollup group.
  • Users that have security rights to a parent account will automatically gain rights to the member accounts of the rollup group.
  • New accounts are not added automatically to rollup groups.

To select member accounts for a rollup account:

  1. Open General Ledger > G/L Accounts > Accounts.
  2. Use the Account field to specify the account you are designating as a rollup account.
  3. On the Detail tab, select the Rollup option.
  4. On the Rollup tab that appears, add child accounts by selecting either the Add Line or Add Lines... button.

    • Selecting Add Line opens the G/L Add Child Accounts screen for the entry of a single account More...

      On the G/L Add Child Accounts screen:

      1. Select the account that is a member of this rollup account.

      2. Click Add to connect the selected child account to the rollup account.

        When you return to the Rollup tab on the G/L Accounts screen, the new member account will appear in the table.

    • Selecting Add Lines opens the G/L Add Child Accounts screen for the entry of multiple accounts More...

      In the G/L Add Child Accounts screen:

      1. Specify the range of accounts in the From Account Number and To Account Number fields.
      2. Select the accounts that are members of this rollup account.

      3. Click Add to connect the selected child accounts to the rollup account.

        When you return to the Rollup tab on the G/L Accounts screen, the new member accounts will appear in the table.

  5. Click Save.