Adding a Prepayment that You Will Apply Later

You can enter a prepayment without immediately applying it to an invoice.

To add a prepayment:

1. Open Accounts Receivable > A/R Transactions > Receipt Entry or Quick Receipt Entry.

2. Select an existing batch or create a new one. More...

   • Select an existing batch. In the Batch Number field, specify the batch you want to work with.
   • Create a new batch. Click the Create New Batch button, and then enter the batch date, bank code, default currency (in a multicurrency ledger), and deposit number.
3. Depending on which screen you are using, do one of the following:
   • On the A/R Receipt Entry screen, click the Create New Entry button.
   • On the A/R Quick Receipt Entry screen, select a line on the deposit list.
4. In the Transaction Type or Receipt Transaction Type field, select Prepayment as the transaction type.

5. Specify remaining information for the prepayment. More...

   • Customer number
   • Payer name
   • Payment code
   • Check or receipt number
   • Date
   • Amount
   • Type of document to apply by (document number, order number, purchase order number, or shipment number)
   • Document number (to apply the prepayment to)
   • Description
   • Year and period

   Note: If you use Payment Processing and want to process a credit card payment, you must select a payment code that uses the payment type SPS Credit Card before adding the receipt. After you add the receipt, the Charge button becomes available.

   Tip: Click the Payment Code Finder to see a list of payment codes and associated payment types.