Image of AR Document Inquiry screen. Image of AR Document Inquiry screen. Image of AR Document Inquiry screen. Image of AR Document Inquiry screen. Image of AR Document Inquiry screen. Image of AR Document Inquiry screen. Image of AR Document Inquiry screen. Image of AR Document Inquiry screen. Image of AR Document Inquiry screen. Image of AR Document Inquiry screen. Image of AR Document Inquiry screen.

AR Document Inquiry

To inquire on an AR Document:

  1. Open the Invoice History folder (double-click Invoice History).

    Image of Main Menu icons, including Setup Details Invoice History, Budget, and Inquiry & Reporting.

  2. Run the AR Document Inquiry program (double-click AR Document Inquiry)

    Image of AR Document Inquiry menu including OE Invoice Inquiry, OE Credit Note Inquiry, OE Invoice Print, OE Credit Note Print, AR Document Inquiry, AR Document Print, History Inquiry and Report icons.

    AR Document Inquiry is an 9-tabbed notebook showing Header, Customer, Address, Detail, Optional Fields, Taxes, Terms, Payments/Adjustments and Totals for a specific document number. For each document, the Customer Code and Name, the batch number and the batch item is also shown. The information cannot be edited from this screen.

Header Detail

Click on the picture for more information.

Image of AR Document Inquiry screen.

Customer Detail

Image of Customer Detail screen.

The Customer tab shows customer information for the current document number. It shows Customer Group, National Account, Billing Cycle, Since, Price List, Territory, Tax Group, Customer PO, Terms, Special Instructions and Ship Via. Also shown is whether the current customer is on hold and if the customer is active. The Customer Code and Name are always shown.

Address Detail

Image of Address Detail screen.

The Address tab shows Sold to and Ship to address information for the current document number. It shows the Ship to Location. For Sold to and Ship to it shows Name, Address fields 1-4, City, State, Zip, Country, Contact, Phone and Fax.

Document Detail

Click on the picture for more information.

Image of AR Document Inquiry screen.

The Detail tab shows the document details for the current document number. It shows columns for Item, Dist (Distribution) Code, Description, UOM (Unit of Measure), Quantity, Unit Price, Extended Price, Revenue GL Account and Job/Project ID. The View button allows you to view the details for the current detail line.

Optional Fields

Optional Fields now display on the appropriate tab. The Header tab shows any optional fields for the current customer. Detail line optional fields display on the Detail tab.

Taxes

Image of Taxes tab.

The Taxes tab shows the taxes for the current document number. It shows the Tax Group and description and if the tax has been overridden. It also shows Tax Code, Authority Description, Customer Tax Class, Customer Tax Class Description, Tax Base, Tax Amount and Tax Exempt Number.

Terms

Image of Terms tab.

The Terms tab shows term information for the current document number. It shows the Terms, As of Date and if the terms have been overridden. It also shows the Due Date, Amount Due, Discount Date and Discount Amount.

Payments/Adjustments

Image of Payments Adjustments tab.

The Payments/Adjustments tab shows payments and adjustment information for the current document number. It shows Payment Number, Document Number, Check/Receipt Number, Document Date and Transaction Type. It also shows Amount Home, Amount Source, Exchange Rate, Deposit Number, Bank, Prepayment Number and Reference Document Number.

Totals

Image of Totals tab.

The Totals tab shows the total information for the current document number. It shows the Invoice Amount before taxes, Plus Tax, Invoice Total, Pre Payment, Discount Available, Invoice Net and Transaction Type. The totals are laid out such that you can see the calculation of the total.