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This tab lets you control the creation of batches of general ledger transactions from your payroll data. Use this tab to specify:
- When to create batches of transactions for General Ledger (during payroll posting or later using the Create G/L Batch function).
- Whether to use the check date or pay period end date as the journal entry date.
- How to batch the transactions created for General Ledger. Choose whether to create a separate G/L batch each time you create general ledger transactions (either by posting or by using the Create G/L Batch window), or add new transactions to the existing batch.
- Whether to consolidate the G/L batch when you post (combine transactions for the same account and date into single details by fiscal period or by fiscal period and source code), or always enter full transaction details in the batch.
- G/L posting information, such as the salary and wages payable and suspense accounts
- If you want to Use Cost Center Overrides. When you select this option, the Segments tab displays on the Payroll G/L Integration window.
Changing the Options for Creating G/L Batches
You can change the options for creating G/L batches at any time. To establish and maintain a consistent audit trail, you should decide on a set of options and keep them in place once you start generating G/L batches.
The system creates batches according to the options in effect at the time the batch is created, either during posting or on request.
Using Cost Center Overrides
This feature allows you to set up and define payroll specific G/L account segments that will become components of the G/L account numbers to which you post payroll transactions.
- Select the Use Cost Center Overrides check box to display the Segments tab.
- Choose the Segments tab to select the G/L segments you want to use to dynamically generate payroll cost centers.