EFT Options Setup Field List

From the drop-down list, select the file format required by the bank. Note that the IAT Transfers option is required for any payment transaction involving a financial institution outside the territorial jurisdiction of the U.S..

Insert the originator (organization) number, maximum 10 characters. If this number is not supplied to you by your bank, you should enter 1XXXXXXXXX where XXXXXXXXX is your nine digit federal tax ID number.

Enter your company name (20 characters maximum).

This field is optional, but we recommend that you use it. The most common entry is the name of your company, but you may want to use this as a way to define payrolls by divisions. (For example, if you have more than one office: east coast, west coast, mid-west and central, and you process separate payrolls from one central office). If all files go to the same bank for all divisions, you could install this product for each payroll setup and identify each file with the appropriate discretionary name.

You should enter an abbreviated version (16 characters maximum) of your company name.

The default service class code is 200. Do not change this unless you have a specific need (for example, if your financial institution requires you to use a different code).

This code refers to the originator initiating the entry. Enter 1 or 2 as indicated below:

• Code 1. Identifies the user as a depository financial institution who has agreed to be bound by ACH rules. Code 1 will be the most frequently used.  
• Code 2. Identifies the user as a federal government entity or agency not subject to ACH rules. This applies to government agencies which may be allowed to process the files themselves 

Originator Depository Financial Institution Identification: enter the bank’s transit or routing number (9 digits). This information must be obtained from the bank.

This field contains the transit or routing number (9 digits) of the ACH operator or receiving point (usually the Federal Reserve) to which the file is being sent.

In the generated file, the first position of the 10 character field begins with a blank (already set) followed by the four digit transit number, the four digit ABA number, and the check digit.

Verify with your bank the transit and ABA numbers.

The Use Alternate option (next to the Immediate Destination field) is unavailable if you chose the bank format ACH (NACHA) Standard.  

If your bank does not follow the ACH standard for the 9-digit Immediate Destination, select the Use Alternate option. Then, in the adjacent Alternate Immediate Destination field, enter your financial institution’s particular standard. You can enter 10 alphanumeric characters maximum, instead of 9 digits.

(Optional but recommended) This field is optional and allows the user to enter the name (23 characters maximum) of the institution receiving point to which the file is being sent.

This field contains the transit or routing number (9 digits) of the ACH operator or sending point that is forwarding the file. This number will be that of the bank (the same number as in the Originator DFI ID field) or this may be another number assigned by your bank such as your account number. The ODFI (the bank in most cases) may ask the Originator (you) to put the tax identification number in this field; however, the field must contain the routing number of the sending point when the file is delivered to the ACH operator.

If your bank does not follow the ACH standard for the 9-digit Immediate Origin, select the Use Alternate option. Then, in the adjacent Alternate Immediate Origin field, enter a value to override the ACH standard. You can enter 10 alphanumeric characters maximum, instead of 9 digits.

(Optional but recommended) This field is the name (23 characters maximum) of the ACH operator (user) or sending point that is forwarding the file.

Used by some banks to indicate the end of individual records in the file. See the guideline book from your banking institution prior to selecting this option. Most banks will require that you indicate the record’s end.

Enter the name and extension for the deposit file; this is the name and extension of the file to be transferred to the bank (using a standard DOS file format, the default being UPDIRECT.TXT.) The file name you specify must be a minimum of 4 characters, it cannot contain invalid file name characters (such as \ / : ? " < > |), and it cannot begin with spaces.

Some banks may require specific information to be placed at the beginning (header) or end (footer) of the file. Check with your company’s bank.

This field displays the type of EFT file you specified on the Generate EFT File window during your last file generation.

This field displays the case state you specified on the Generate EFT File window during your last file generation. This field will only apply if you created a child support EFT file.

As you generate direct deposits, the system will automatically update this field with the generation date.

As you generate direct deposits, the system will automatically update this field with a sequential number.

This field displays the Entry Description you specified on the Generate EFT File window during your last file generation.

This field displays the file ID modifier you specified on the Generate EFT File window during your last file generation. The file ID modifier allows for multiple files to be created on the same date.

You cannot edit this field; the program assigns this number.

The options available from the list depend on the bank format you chose. If you chose ACH (NACHA) Standard, this field is unavailable to you. Otherwise, choose one of these transaction code options:

• 27– checking
• 37– savings
• Blank, if you chose the bank format CSB CoreState Bank, and an Offset Record is not required.

This field is also contained in the employee file. The bank will indicate the receiving DFI number to be used for the Offset.

The account number for the Offset Receiving DFI will be assigned by the bank.

As with the other offset fields, this information will come from your financial institution.

This field is only available if you chose the bank format "IAT Transfer" on the General tab. The selections available to you are:

• Fixed to Fixed - The entry originates and is received as a fixed amount in the same currency denomination. This is the default value.
• Fixed to Variable - The entry originates as a fixed value but is received as a variable amount.

This field defines the reason for the payment. The Transaction Type field is only available if you chose the bank format "IAT Transfer" on the General tab.

This field determines the contents of the Foreign Exchange Reference field in the EFT file. The default value is "Space Filled." The Foreign Reference Indicator field is only available if you chose the bank format "IAT Transfer" on the General tab.

This field contains the foreign exchange rate or reference number to execute the change. A blank field is the default value. The Foreign Exchange Reference field is only available if you chose the bank format "IAT Transfer" on the General tab.

A description for the purpose of the entry. The length of this field has a limit of 10 characters. The Company Entry Description field is only available if you chose the bank format "IAT Transfer" on the General tab.

The ISO code used to identify the country in which the branch of the originating bank entry is located. This is a mandatory field and the default value is “US”. The Originator DFI Country Code field is only available if you chose the bank format "IAT Transfer" on the General tab.