About Workers' Compensation Codes Setup

You can use this window to define groups of one or more workers' compensation codes. For each compensation code, you can define a workers' compensation insurance rate that applies to the work your employees do.   

After you define workers' compensation groups and codes:

• You then assign the groups and codes to employees in the Payroll Employees window.
• You can override the employee default groups and codes when you assign earnings, benefits, and accruals, to the employee. You would use this feature if the employee normally works in areas that fall under different rates.
• You can override the earnings/deductions default groups and codes when you enter timecards or manual checks. You would use this feature if the employee occasionally works in areas that fall under different rates.

The system automatically tracks workers' compensation information for reporting.

To Add Workers' Compensation Groups and Codes

1. Enter the WC Group, policy number, description, expense account, liability account, start date, and wage ceiling of the workers' compensation insurance policy.
2. To report on previous rates, enter the previous start date and previous wage ceiling.
   • To adjust overtime pay to the regular pay rate, select the Adjust Overtime Pay to Regular Rate option.
3. Add a six-character code, description, and the rate for each type of work that applies to your employees. If you had entered a previous start date, enter the rate used previously.
4. Click Add.
5. Repeat steps 1-4 for each WC Group you need to create.

What workers' compensation groups and codes do

Workers' compensation groups and codes let you assign different workers' compensation rates to different types of employees, if appropriate for your company. You can also assign different rates to specific types of work done by any employee, both in employee setup and during timecard entry.

Deleting workers' compensation groups and codes

To delete a workers' compensation group, select the WC Group and click Delete.

To delete a workers' compensation code, highlight the code on the Workers' Compensation Codes window and press the Delete key on the keyboard. You can delete a code only if no employee or timecard uses it.

After adding or editing

• Print the Workers' Compensation Codes report from Payroll Setup Reports.
• Assign workers' compensation groups and codes to employees on the Payroll Employees window.