Search for Duplicate SSN Numbers

When setting up employees you may have inadvertently assigned the same social security number to more than one employee, or you did not enter the number, leaving it as zeroes. To report employees with the same social security numbers use the Find Duplicate SSN feature.

Searching for Duplicate SSNs

1. From the Payroll Periodic Processing folder, select Find Duplicate SSN.
2. Click Proceed.
3. If duplicate social security numbers are entered for any employees, you can click Print to generate the Duplicate SSN Listing report, which lists these employees.

   Note: To include full (not masked) social security numbers in the report, select the Show SSN Numbers option. If you do not select this option, SSN numbers in the report are masked, so only the last part of the number appears (for example, ***-**-1234).

Reporting

The Duplicate SSN Listing report helps you identify employees who have been assigned the same social security number. You should assign a unique social security number to each employee before you start year-end processing and reporting, such as generating W-2 slips.