P/O Credit/Debit Note Entry Detail Costs/Taxes Screen

Type the code for the additional cost you want to add, or select the code from the Finder. If you are adding a cost for which no code is defined, skip this field, and then type the name of the cost in the Description field (the field beside the Additional Cost field in the Detail Items/Taxes screen).

Note: You cannot change the additional cost code when editing a detail from an invoice or return.

You use the Additional Costs screen, in the P/O Setup folder, to add or edit additional cost codes in Purchase Orders.

The program displays the amount of allocated tax for the detail. (Allocated taxes are included in the cost of the detail. Recoverable and expensed taxes are not included in detail costs.)

Type the amount of the cost (excluding taxes, unless you are entering a tax-included cost).

If desired, enter a comment for the detail, using up to 250 characters.

Lines automatically wrap, but if you want to start a new line before a line wraps, press the Ctrl and Enter keys together.

To open the screen, click the Zoom button beside the field, or, with the insertion point in the field, press the Shift and F9 keys at the same time.

Type the account number, or select the account number from the Finder.

The program displays the amount of the tax that is separately posted (expensed) to a general ledger account, rather than allocated to details on the invoice.

The program displays the item number entered for the selected detail line.

To add a new detail, skip the Line Number field. If an existing detail is displayed, click the New button beside the field.

To select an existing line to edit or delete, highlight the line (or type its line number in the zoomed screen).

Note: You can edit additional cost details only until you post the credit note or debit note.

The program displays the net amount of the additional cost you entered for the detail (excluding allocated taxes that are not included in the amount of the cost).

If optional fields have been defined in Purchase Orders for additional cost details in credit/debit notes, you can click the Zoom button beside the Optional Fields field to display the optional fields assigned to a selected detail, and edit their contents.

For more information about using optional fields in transactions, see About Optional Fields in Transactions.

Select No Proration. You cannot prorate new additional cost details on credit notes or debit notes. You can only expense them to a general ledger account.

The program displays the amount of the tax that can be recovered by your company (for example, recoverable Canadian Goods and Services Tax (GST) amounts).

Type an optional reference for the detail.

Type the number of the general ledger account to which to post the cost, or select the account number from the Finder.

You can select only Expense for the reproration method. You cannot reprorate additional costs from credit notes or debit notes to item details.

The program displays the amount of tax that is due to each tax authority.

Purchase Orders calculates a tax amount for each authority if:

• The vendor is subject to tax.

• The additional cost is taxable.

• Tax rates are specified for the tax authorities and classes in Tax Services.

Note: You cannot edit the tax amount for an additional cost detail (except indirectly, by changing the tax class or tax-included option).

These columns list the tax authorities and corresponding descriptions that are assigned to the specified tax group.

Tax authorities and other tax information is maintained in the Tax Services screens in Common Services.

The tax base shows, for each tax authority, the net cost of items before tax is added.

This field is useful for items that have tax included in their prices.

These columns list the tax classes and corresponding descriptions that are assigned to the tax authority. You can change the tax class (to another tax class that is assigned to the authority), but not the description.

Tip: To change the tax class description or make other changes to the information for the specified tax group, use the Tax Services screens in Common Services.

You can change this setting only if the tax authority allows tax to be included in prices.