A rollup account lets you consolidate or "roll up" account balances and quantities (if applicable) to provide a summary balance, and it can be used for classification, budgeting, and reporting.
Rollup is multi-level. Not only can you add member accounts to a rollup account, you can add member accounts to an accountʹs member accounts, creating a tree structure on the Rollup tab in the account record. The tree shows the relationships between accounts.
- To hide the tree, click the Hide Tree button.
- To view the tree, click the Show Tree button.
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You can double-click an account number in the tree to open the G/L Rollup Accounts screen, where you can add member accounts to the rollup account.
You can also open the G/L Rollup Accounts screen from the table in any of the following ways:
- By double-clicking the member account.
- By highlighting the account, and then clicking the Rollup zoom button.
- By highlighting the account, and then pressing Shift+F9.
Note: An account cannot be a rollup member of itself. If an account exists on the Rollup tab, you cannot add it again.
To view details about the currency of a multicurrency member account, highlight the account on the Rollup tab, and then click the Currency button.
Note: Member accounts of a rollup account cannot be multicurrency unless the rollup account itself is also multicurrency. Multicurrency transactions of rollup member accounts must be rolled up properly to their parent rollup accounts. Therefore, if any member of a rollup account is multicurrency, the parent rollup account must also be multicurrency.