Entering a Prepayment with an Invoice

You can add one prepayment with each invoice you enter in an invoice batch.

Note: Although you enter the prepayment through the Invoice Entry screen, you actually add it to a payment batch.

  • Enter an invoice using the A/P Invoice Entry screen.

    The Prepay button, used to enter prepayments, is available only after you add the invoice.

  • Decide which payment batch to use for the prepayment.

To add a prepayment with an invoice:

  1. Open Accounts Payable > A/P Transactions > Invoice Entry.

  2. Select the open batch that contains the invoice you are prepaying, or to which you want to add the invoice.

  3. Select the existing invoice that you are prepaying.

    If the invoice does not yet exist, enter the invoice information, and then click Add or Save.

  4. Click Prepay.

    The Prepayments screen appears.

  5. In the Batch Number field, type the number of the payment batch to which to add the prepayment, or use the Finder Finder button to select the batch.

    To create a new payment batch, click the New New button button beside the Batch Number field, then enter a description and a date for the batch.

  6. Fill in the remaining fields in the screen, as you would for any prepament.
  7. Click the Add button to add the prepayment.

    Note: You can add only one prepayment per invoice.

    Tip: To cancel a prepayment before you have processed it, click Close without first clicking Add, then click Yes at the message that appears.

  8. Click Close.

You can edit the prepayment in the Payment Entry screen after you post the invoice.