You can create an electronic file to submit 1099 forms through the IRS FIRE (Filing Information Returns Electronically) System using a modem or by mailing them on magnetic tape or diskettes.
Refer to IRS documentation for information on electronic filing requirements before you submit 1099s electronically.
Example: The IRS does not accept compressed files. If the resulting IRSTAX file is larger than 1.4 megabytes, you will have to submit a file that spans two or more diskettes.
To create an electronic file for your 1099 forms:
- Accounts Payable > A/P Periodic Processing > 1099 Electronic Filing.
Note: To use this screen, you must have security authorization to maintain tax numbers.
- Complete the header, transmitter, and payer fields according to IRS requirements.
- Click Generate to produce the electronic file.
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Follow the instructions on FIRE system.
Important! Be sure to record the name that the IRS assigns to your file. You will need the name if you are required to submit a replacement file.
- When you have finished, click Close.
Accounts Payable automatically prints a summary report of the information you filed, which you can keep with your records.