O/E Posting Journals Report Screen

Open  Order Entry > O/E Reports > Posting Journals.

Click Close to close the screen.

Click Print to print the report to your usual print destination.

If you use Preview as your print destination, you can print or export the report from the preview screen in the following ways:

  • To print the report on your printer, click Print on the SAP Crystal Reports® menu bar.
  • To export the report to a file, click Export on the SAP Crystal Reports® menu bar. (You can select Crystal Reports, PDF, Excel, RTF, or CSV as the export format.)

Specify the range of day-end numbers for which you are printing the report.

Select optional information to include on the report.

The options you can select vary, depending on the type of report you are printing and the programs you use with Order Entry. For example, you can include job details only if you use Project and Job Costing, and you can include Accounts Receivable audit information only if you are printing the Invoice Posting Journal or the Credit/Debit Notes Posting Journal.

Select the paper size. You can choose 8½ x 11”, A4, or 8 ½ x 14” (except for credit/debit notes).

Select this option to include previously printed journals in the report.

Select the type of posting journal you want to print (shipments, invoices, or credit/debit notes).

Specify the order in which transactions are listed on the report. You can sort by Day End Number, Transaction Date, Customer Number, or Shipment Number.

Select this option if you report taxes in another currency, and you want this information to appear on the report.

Overview

Print the O/E Posting Journals report regularly (daily or weekly), as part of your audit trail.

You can print the following journal reports:

  • Shipments Posting Journal. Lists all shipments for a range of day-end numbers.
  • Invoices Posting Journal. Lists all invoices issued to customers for a range of day-end numbers.
  • Credit/Debit Notes Posting Journal. Lists credit notes and debit notes issued to customers (for returned goods and other reasons) for a range of day-end numbers.

For each of these reports, you can include sales splits, tax summaries, and optional fields. You can also choose to reprint posting journals.

Tip: When you print a posting journal for invoices or credit/debit notes, you can include Accounts Receivable audit information. This can help you match postings in Order Entry to Accounts Receivable transactions.

After printing the report to any print destination, you can use the Clear History screen to clear the posting file.

Multicurrency Reports

The multicurrency version of the report lists the customer's currency code for each invoice or credit, along with the exchange rate, exchange rate type, and exchange rate date. The journal prints amounts in both source and functional currencies.

The final pages of the report include totals for each source currency, and a general ledger summary in both source and functional currencies.

Information Printed on This Report

The information you can print on the report and the order in which it appears depends on the type of posting journal you are printing. It can include:

  • All shipments for a range of day-end numbers.

  • All invoices issued to customers for a range of day-end numbers.

  • All credit notes and debit notes issued to customers (for returned goods and other reasons) for a range of day-end numbers.
  • Debit and credit amounts distributed to general ledger accounts for each transaction. An asterisk (*) beside an amount in the Invoice Amount column shows that the unit price or extended price was overridden during invoice, order, or credit note entry.
  • Transactions can be listed in order by day end number, transaction date, invoice number, or customer number.
  • A tax summary.
  • Tax reporting information (if you report taxes in a different currency).
  • Invoice totals.
  • A salesperson summary.
  • Optional fields.
  • Job details (if you use Project and Job Costing).
  • Any allocated serial numbers or lot numbers (if you use Serialized Inventory and Lot Tracking).
  • A General Ledger Distribution Summary, including the debit and credit totals for each account listed on the journal.