I/C Transfers Screen

Enter any additional cost associated with the transfer, such as the cost of shipping. You can then prorate this amount over the items in the shipment by selecting a proration method from the Proration Method list.

Enter comments you want to appear on the Transfers Posting Journal for the detail line. Use up to 250 characters.

Select this option to complete the transaction.

Generally, you will complete a line for a GIT transfer on receipt of all goods. If you complete it before all goods are received, the unreceived items will remain in the GIT location, and you will have to create a new transfer to move them to the destination location.

Enter a description for the transfer, using up to 60 characters.

This description appears with the transaction on the Transfers Posting Journal.

It can also appear on the G/L Transactions report and in the general ledger batch (if Inventory Control uses Description for the G/L Entry Description field or the G/L Detail Reference field and you do not consolidate general ledger transactions).

Press the Tab key to start a new transfer with a program-assigned transfer number.

The program automatically assigns the transfer number if you leave "*** NEW ***" in the Transfer Number field. The program-generated transfer number is determined by settings on the I/C Options screen.

You can also enter a transfer number—for example, you might base this number on the date and waybill number. In any case, the transfer number must be unique, and up to 22 characters long to distinguish the new transfer from other, existing transfers.

Transfer numbers can contain letters, numbers, and special characters (for instance, *, & #). Letters automatically appear in uppercase when you type them.

This field displays the name of the person who entered the transaction.

When transferring items that use the user-specified costing method, enter the unit cost or the extended cost. You cannot enter costs when transferring items that do not use user-specified costing.

If you enter the extended cost or change it, the program calculates the unit cost. The program recalculates the extended cost if you enter or change the unit cost.

If you use multicurrency accounting, enter costs in your functional (home) currency.

This field displays the weight from the item record. However, you can modify this information if necessary.

If you enter a unit weight, the program calculates the extended weight; if you enter an extended weight, it calculates the unit weight.

Make sure that this information is correct when transferring items that use cost proration by weight.

Enter the code of the inventory location from which you are transferring stock, or select the code from the Finder.

If you are entering a transit transfer, enter the code for the goods-in-transit inventory location.

If you are entering a transit receipt (receiving goods from a goods-in-transit location), you cannot change this field.

This field displays the description entered for the item on the I/C Items screen.

Enter the item number of the item being transferred, or select the number from the Finder.

You can enter manufacturers' item numbers that have been added to Inventory Control.

Once you press the Tab key, the program replaces the field contents with the inventory item number, and places the manufacturer's item number that you used in the Manuf. Item No. field (by default the second last field in the table).

Line numbers show the order in which you added each detail line to the transfer. They are assigned in sequence by Inventory Control and you cannot change them.

If you want to insert a detail line ahead of an existing line (except for line 1), select the previous line, and then press the Insert key. You cannot insert lines before the first detail line you enter.

To delete a line, place the insertion point in the line, and then press the Delete key on your keyboard.

Inventory Control displays the description assigned to each location code you select. Use the descriptions to verify that you specified the correct locations.

Enter an amount for the item’s portion of the additional cost as entered in the Additional Cost field. You can do this only if you selected "manually" as the proration method.

If you entered a manufacturer's item number in the Item Number field, the program replaces it with the inventory item number, and the manufacturer's item number that you used appears in the Manuf. Item No. field (by default the last column in the table).

You must have already added the manufacturer's item number using the I/C Manufacturers' Items screen in Items and Price Lists.

If optional fields are set up for use in this type of transaction (applying to the entry as a whole), you can enter information in these fields by clicking the Optional Fields Zoom button in the top section of the transaction screen.

If optional fields are set up for use in details for this type of transaction, you can enter information in the detail optional fields by selecting the detail line, and then clicking the Optional Fields column heading in the Detail table.

This is the amount still required to meet the requested quantity.

Specify the date to which to post the transaction to the general ledger. The posting date determines the fiscal year and period , which you cannot change directly.

In a multicurrency system, currency revaluation also uses posting dates to select open documents for revaluation purposes and, thus, revaluation adjustments are posted to the general ledger in the correct fiscal year and period.

Depending on your settings in the I/C Options screen, Inventory Control displays the session date or the document date as the default posting date.

Note: If you consolidate G/L transactions, the posting date for consolidated entries is the last date of the fiscal period.

You can prorate the additional cost for the transfer (if you entered one in the Additional Cost field) over the items in the transfer using one of the following methods: by quantity, by weight, by cost, equally, or manually.

Selecting Manually allows you to enter each item’s share of the additional cost in the Manual Proration field. All other options cause the program to automatically calculate amounts, and the Manual Proration field cannot be used.

Inventory Control automatically displays the stocking unit for the items being transferred.

You can post receipts in any unit of measure defined for the item, unless the item units have serial numbers, in which case you must select the item’s stocking unit.

This is the number of units received from the GIT location for this transfer.

Enter reference information for the transfer, using up to 60 characters.

This reference appears with the transaction on the Transfers Posting Journal.

It can also appear on the G/L Transactions report and in the general ledger batch, if the G/L Reference field or the G/L Description field uses Reference in one of its segments, and you do not consolidate general ledger transactions.

This field appears only if you are using a goods-in-transit location, and is useful when you are adding to a transfer over some period of time (for example, loading several trucks over a period of days).

The transfer quantity cannot exceed the amount requested.

When you enter an amount in this field, the same amount appears by default in the Transfer Quantity field.

Enter the code of the inventory location to which you are transferring stock, or select the code from the Finder.

If you did not select the Allow Items At All Locations option on the I/C Options screen, you must have specified that the item is allowed at the inventory location to which you are transferring stock.

Enter the date for the transfer.

Inventory Control automatically displays the session date as the default date, but you can change it. (The session date is the date that you entered when you started Sage 300).

You can also enter a separate posting date, which determines the fiscal year and period to which a transaction is posted in the general ledger.

You can change the document date and the posting date, but you cannot directly change the fiscal period.

If you are receiving goods at a destination location or if you are adding to the goods being moved into transit, enter the transfer number from the previously entered transit transfer.

Enter the number of units to transfer between locations.

You can transfer more units than are in stock if you selected the Allow Negative Inventory Levels option on the I/C Options screen.

If you had entered an amount in the Requested Quantity field, that amount appears by default in the Transfer Quantity field. This amount can be changed.

To assign a lot tracking number or a serialized inventory number to the transfer, click the Zoom button at the top of the Transfer Quantity field. This opens a Lot Tracking or Serialized Inventory Allocation screen where you assign the tracking number.

If you want to change the unit of measure, type over it or select one from the Finder. Inventory Control automatically displays the stocking unit for the items being transferred.

Note: You can post transfers in any unit of measure defined for the item, unless the item units have serial numbers; in which case, you must select the item’s stocking unit (which has a conversion factor of one) for the Transfer UOM.

This is the number of units previously entered for this transfer to the GIT location.

When transferring items that use the user-specified costing method, enter the unit cost or the extended cost. You cannot enter costs when transferring items that do not use user-specified costing.

If you enter the unit cost or change it, the program calculates the extended cost. If you enter the extended cost or change it, the program calculates the unit cost.

If you use multicurrency accounting, enter costs in your functional (home) currency.

This field displays the weight from the item record. However, you can modify this information if necessary.

If you enter a unit weight, the program calculates the extended weight; if you enter an extended weight, it calculates the unit weight.

Make sure that this information is correct when transferring items that use cost proration by weight.

This field displays the factor for converting this weight unit to the default weight unit of measure.

For example, if "pound" is the default weight unit of measure (with a conversion factor of 1), the conversion factor for “ton” would be 2,000. Similarly, the factor to convert kilograms to pounds would be 2.2.

This field displays the default weight unit of measure from the item record. You cannot change it.

The displayed year and period is determined by the posting date. You cannot change it except by changing the posting date.