Reversing a Transaction

To reverse a transaction:

1. Open Common Services > Bank Services > Bank Transactions > Reverse Transactions.

2. Enter information for the reversal in the following fields:

   • Bank Code
   • Source Application
   • Reverse Document
   • Reverse Multiple Transactions

3. If you are reversing a single transaction, identify it by filling in the following fields:

   1. Reason For Reversal.
   2. Reversal Date.
   3. Customer Number, Vendor Number, or Employee Number. (The field that appears depends on the source application.)

      Note: Filling in this field is optional, but it may help you select the transaction more quickly.

   4. Check/Receipt No., Check/Payment No., or Bank Entry Number. (The field that appears depends on the source application and the type of document you are reversing.)

      Once you specify a payment, receipt, or bank entry, the program displays the date and the amount of the transaction.

      Tip: To view the transaction in the original transaction entry screen, click the Drilldown button.

   5. Reverse Invoice.

4. If you are reversing a range of transactions:

   1. Specify selection criteria to identify the transactions to reverse.

      Use the From and To fields to specify ranges of document numbers, dates, amounts, currencies, and vendors, customers, or employees. (The criteria you can specify depend on the source application.)

   2. Click the Go button to list the transactions that meet the criteria.

   3. On the table, specify the transactions to reverse:

      1. Select a transaction on the table, and then double-click the Reverse column in that line to change the entry to Yes.
      2. If you are certain that you need to reverse all the transactions in the list, click Select All.
      3. If you want to change your selections all at once, click Go to refresh the list.
5. Click Post to update the bank account balance, and send the reversal information to the subledger.