Enter the remit-to address to which customers in the billing cycle should send payments. You can also print this address on the statement forms you use for the billing cycle.
If you do not enter a remittance address for a billing cycle, no return address will be printed on statements for the billing cycle, unless you have assigned a return address to the form you use to print statements for the cycle.
Type a code, using up to six characters, to identify the billing cycle.
Type a description of the billing cycle.
Enter the length of the billing cycle in number of days.
Example: If you charge interest and send statements to customers once a month, you would enter 30 days as the frequency.
Select this option if you do not want to assign the billing cycle to any customers.
Normally, you use this option when you decide to delete a billing cycle, and want to ensure no further customer accounts are assigned to it. You can change this option any time.
You cannot assign inactive billing cycle codes to customer records. Also, you cannot save changes to customer records that use an inactive billing cycle, unless you first assign an active billing cycle code to the records.
The information kept for each billing cycle includes the date you last posted interest charges for the cycle, if you created the charges by billing cycle in the Create Interest Batch screen.
This information field displays the date of the last change made to the billing cycle. You do not make an entry in this field.
Enter the name to which customers in the billing cycle should send payments. You can also print this name on the statement forms you use when you print statements by billing cycle.
Note: You can also enter a remittance address in the Address field.
The information kept for each billing cycle includes the dates on which you last printed statements (if you printed statements by billing cycle).
Overview
Note: Depending on how your system is set up, this desktop screen may also be available as a web screen. For more information, see the Web Screens Getting Started Guide or the help for Sage 300 web screens.
You use the A/R Billing Cycles screen to set up a variety of billing cycles to:
- Group customers for which you process billing tasks periodically, such as: charge interest, print statements, clear paid transactions, and print several Accounts Receivable reports, by regular time intervals.
- Calculate interest on overdue balances, and invoice customers for interest and recurring charges at the same frequency.
- Keep records of dates on which interest were last invoiced and statements last printed.
- Be notified if interest invoices for a cycle are overdue.
- Choose not to print statements or charge interest for a particular billing cycle.
- Print the name and address to which you want customers in the billing cycle to send their payments.
You must create at least one billing cycle before you can add customer records.