Applying a Receipt to a Job-Related Invoice

If you have unapplied receipts for a job-related invoice, you can apply them at any time.

To apply amounts to details for different contracts, projects, categories, and resources:

  1. Open Accounts Receivable > A/R Transactions > Receipt Entry.
  2. Use the Batch Number field, to display the batch the contains the receipt you are going to apply.
  3. Use the Entry Number field to display the receipt.
  4. In the detail-entry table, for the job-related invoice that your customer is paying:
    1. Select Yes in the Apply column.
    2. Double-click in the Applied Amount column, and then type the amount to apply to the selected invoice.
    3. Click the Jobs button.

  5. On the Project and Job Costing Apply Details screen that appears:

    1. In the Apply Method field, select a method to apply the amount to the contracts, projects, categories, and projects on the invoice. You can select one of the following methods:

      • Top Down. More...

        Select this method to apply an amount automatically to invoice details beginning with the first detail (contract-project-category-resource) on an invoice until the amount is fully applied.

        If you are using this method to allocate a payment to an invoice that uses a multiple payment schedule, you may have to adjust the allocations manually.

        Note: Discounts, if any, are applied to the last line only. If you want to allocate discounts proportionately, you should select the Prorate By Amount option.

      • Prorate By Amount. More...

        Select this method to apply a receipt amount proportionately to all invoice details, based on the relative amounts of the details.

    2. Select any detail that is not being paid at this time, and then press the Delete key to remove it from the distribution.
    3. Click Close to return to the A/R Receipt Entry screen.
  6. Click Add or Save.

  7. If you use Payment Processing and selected a payment code that uses the payment type SPS Credit Card:

    1. Click Charge or Quick Charge to process a credit card payment for the receipt.
    2. After processing the payment, click Save to save the receipt.