Accounts Receivable operates on a batch system, which means that you:
- Enter the four main types of transactions—invoices, receipts, refunds, and adjustments—into batches.
Batches are groups of transactions that share the same batch number and batch date. Each transaction has its own entry number, customer number, date, and details.
For more information, see Types of Accounts Receivable Batches.
- Print batch listings to check for errors.
- Post the batches to record the transactions in customer accounts and distribute the amounts to general ledger accounts.
- Print the posting journals and G/L Transactions report as part of your audit trail.
The batch system for processing transactions provides great flexibility at the batch-entry stage, and tight auditing control during and after posting.
You can have an almost unlimited number of types of batches open at once, depending on available disk space. The ability to use several open batches means you can group transactions by salesperson, location, date, or any other criteria you find useful.