A/P Project and Job Costing Apply Details Screen

  1. Open Accounts Payable > A/P Transactions > Payment Entry.
  2. Use the Batch Number field to create a new batch or select an existing batch.
  3. Enter and apply a payment, as usual.
  4. On the detail table, select a job‑related document for which you need to apply details.
  5. Click Jobs.

This is the amount applied to the selected invoice or credit note on the Payment Entry screen.

The apply method you selected for the transaction appears in this field, but you can change it for the selected invoice.

This field displays the amount entered in the Discount Taken field for the invoice on the Payment Entry screen.

This field displays the document number and description for the selected job‑related invoice.

This field displays the net balance and currency for the selected job‑related invoice.

The amount displayed in this field shows any discrepancy between the total discount taken for the invoice, displayed at the top of the screen, and the sum of the discount amounts entered for the individual details.

Note: The discount taken for the invoice must be fully distributed (the amount in this field must be zero), or you will not be able to save the entry.

This field displays the vendor number and name you entered on the Payment Entry screen.

If you want to change an amount that the program has calculated for a detail, enter the amount that you want to pay.

If the complete distribution for the selected document does not appear on the Apply Details screen, you can use the Finder on this field to select the particular detail you want to pay.

This field displays the category used for the invoice detail, but you can select a different category for a selected detail, if necessary.

This field displays the contract number used for the invoice detail, but you can select a different contract number for a selected detail, if necessary.

This field displays the cost class for the category used in each detail.

This field allocates (to the invoice details) the total discount for the invoice using the apply method you specified for the selected invoice.

If you change any of the amounts, you must ensure that the sum of all the Discount Taken fields for the details equals the total for the invoice, or you will not be able to save the entry.

Check that the amount displayed in the Unapplied Discount Amount field is zero to ensure that the discount is fully distributed.

This field displays the project used for the invoice detail, but you can select a different project for a selected detail, if necessary.

This field displays the resource used in the invoice detail, but you can select a different resource for a selected detail, if necessary.

The amount displayed in this field shows any discrepancy between the applied amount for the invoice, displayed at the top of the screen, and the sum of the applied amounts entered for the individual details.

Note: The applied amount for the invoice must be fully distributed (the amount in this field must be zero), or you will not be able to save the entry.

Overview

Use the A/P Project and Job Costing Apply Details screen to:

  • Select a different apply method for a particular invoice.

    You can use one of two apply methods to allocate partial payments to job‑related details.

  • Select particular details for payment.
  • Manually enter the amounts to pay for each invoice detail.

When you make a partial payment (an amount that is less than the current balance) for a job‑related invoice, you need to specify the amount you are paying for each detail, so that Accounts Payable can update the correct contracts, projects, and categories in Project and Job Costing.