A/P Batch Information Screen (Invoice Entry)

When you add a new payment batch, this field initially shows the code and description for the default bank specified on the A/P Options screen.

You can enter or select a different bank code, if required.

Note: If you have a multicurrency ledger, be sure to enter a code that uses the same currencies as the entries in the payment batch.

Enter a batch date. When you create a new batch, the session date is displayed as the batch date by default.

Tip: You can select a batch date with the calendar button beside the field.

The program uses the batch date as the default document date for new documents you add to the batch.

You can change the batch date any time before you post the batch, provided the Ready To Post option is not selected.

Once the batch is posted, the batch date becomes part of your audit trail. You use it to select batches to print on the batch listing and batch status reports.

This field displays the batch number entered on the main entry screen.

You can enter a description for a new batch, or edit the description for an existing batch.

This field indicates whether a listing has been printed for the batch.

This field indicates whether the batch is open, posted, or ready to post.

This field indicates how the batch was created. The possible types are Entered, Imported, Generated, Recurring, External, or Retainage.

Specify a currency for the batch. This currency is used for all payments you add to the batch.

Enter the exchange rate to use when converting checks in the batch to the functional currency (unless you enter different currency information on the Rate Information tab for individual transactions).

Accounts Payable displays the rate entered in Bank Services for the currency, rate type, and rate date selected for the batch. If you need to change the rate for the batch, type a new rate over the displayed rate or select the new rate from the Finder.

This field displays the date you last made changes or added a document to the batch.

This field displays the number of checks that have been printed for the payment batch.

This field displays the number of entries in the batch.

Enter a rate date. This is the date you want to use for selecting the currency exchange rate.

Tip: You maintain exchange rates by date in the Currency screens in Common Services. If you update exchange rates daily, the rate date will provide the rate in effect on the date you specify.

Note: You specify a rate date for batches in multicurrency ledgers only when the batch is not in the functional currency.

Specify the code for the kind of rate you want to use when converting non-functional amounts to functional currency. Examples of rate types might be "spot rate," "average rate," and "contract rate."

You must type a valid rate type, or select one from the Finder.

Rate types are defined using the Currency Rate Types screen in Common Services.

Note: You specify a rate type for batches in multicurrency ledgers only when the batch is not in the functional currency.

If the batch was created within Accounts Payable, AP appears in this field. If the batch was imported from another Sage 300 program (such as Purchase Orders), the code for that source ledger appears in this field.

This field shows the net amount of transactions entered for the batch.