Returning and Issuing Credit/Debit Notes for Lotted Items

Purchase Orders prompts you to allocate lot numbers when you return lotted items to vendors.

Note: Lot numbers are used for tracking stock from the point of receipt through to the point of sale, and can be used to track returned items from the customer and back to the vendor.

You also use the following procedure when entering a debit note or a credit note for a vendor, except that you start from the Credit/Debit Note Entry screen instead of the Return Entry screen.

To assign lot numbers to returned lotted items:

1. Open Purchase Orders > P/O Transactions > Return Entry.

   For more information, see P/O Receipt Entry Screen.

2. Enter the return as usual, with the following differences:
   1. After entering a value in the Quantity Returned field for the lotted items you want to return, press the Enter key or the Tab key to display the Serial/Lot Numbers Allocation screen.

      If the correct number already appears in the Quantity Returned field, and you just want to change a lot number already allocated, click the Zoom button in the Quantity Returned column heading.

   Note: If you selected a receipt number, only the lot numbers from that receipt are listed in the Serial/Lot Numbers Allocation screen. If you did not select a receipt number, enter the lot number manually or select it using the Finder.

   2. To return all the lot numbers that appear in the table, click Return All. "Ye"s appears in the Returned column for all items in the table.

   Note: The Return All button in the Return Entry screen returns all items on the entire invoice, while the Return All button on the Serial/Lot Numbers Allocation screen returns only items for the selected detail line.

   3. Allocate lot numbers automatically or manually, as follows:
      • To generate lot numbers automatically, click the Auto-Allocate From option, and then enter or select a value in the field that appears. Click the Auto-Alloc button to allocate lot numbers sequentially starting with the value in the Next Lot Number field.
      • To allocate lot numbers individually, select them from the Finder or type the numbers.
   4. Click Close.

      Important! If the Remaining value is not zero, there are still lot numbers to assign. You cannot close the screen until the Remaining value is zero.