E-mailing Purchase Orders to Vendors

You can use the P/O Purchase Orders print screen to send purchase orders to vendors by e-mail.

  • Use the E-mail Messages screen in the P/O Setup folder to create the e-mail message that you want to send to vendors with e-mailed purchase orders. Purchase orders are sent as attachments with the e-mail messages.

    For more information about setting up e-mail messages, see Creating E-mail Messages.

  • In Accounts Payable, in the vendor record for each vendor that you want to e-mail, select an Email delivery method.

    For more information about setting options in vendor records, see the Accounts Payable help.

To e-mail purchase orders to vendors:

  1. Open the P/O Purchase Orders print screen. More...

    To e-mail a purchase order immediately after posting it:

    1. Click Post while the purchase order is displayed.
    2. Click Yes to print the purchase order. Purchase Orders opens the P/O Purchase Orders print screen, selecting the purchase order that you just posted.

    To e-mail a range of purchase orders, open Purchase Orders > P/O Forms > Purchase Orders.

  2. On the P/O Purchase Orders print screen, select Vendor in the Delivery Method field.
  3. In the Message ID field, accept the default message ID defined for purchase orders, or click the Zoom Zoom button button, and then select the ID for a different e-mail message.
  4. Specify other options for the purchase orders, as usual. (For help on these fields, see P/O Purchase Orders Screen.)
  5. Click Print.

    Each purchase order is printed to a file and the file is attached to a new email message.