Setting Up Posting and Day End Processing Options

You can change Day End Processing options, and batch creation and posting options for transactions created by Order Entry. You set some of these options in Order Entry, and some in Inventory Control. More...

In Order Entry, you can specify:

  • When Order Entry creates G/L batches and whether it should also post them automatically. You select this option on the O/E G/L Integration screen.
  • Whether Order Entry posts A/R batches automatically, or whether you will do this manually. You select this option on the O/E Options screen.

In Inventory Control, you can specify:

  • Whether costs inventory items when posting transactions or when you run Day End Processing in Inventory Control. You select this option on the I/C Options screen. If you cost inventory items at posting, every shipment, receipt, and transfer will update item costs immediately. This can increase the time it takes to post orders from Order Entry. If you want to speed up order processing, cost inventory when you run Day End Processing. Regardless of when you cost inventory items, Inventory Control updates inventory counts when you post transactions, so you always know your inventory levels.
  • When Inventory Control creates subledger and audit information. If speed is a concern, we suggest doing this during Day End Processing. You select this option on the I/C Options screen.
  • When Inventory Control creates G/L batches and whether it should also post them automatically. You select this option on the I/C G/L Integration screen.

Note: These options are closely interconnected, and changing one may affect the behavior or availability of others. For example, Day End Processing options affect when Order Entry can post General Ledger and Accounts Receivable batches. For more information, see About Day End Processing and the Inventory Control help.

  • If you are changing Day End Processing options, make sure that no Inventory Control or Order Entry screens are open. If any screens are open for these programs, you will not be able to save changes to Day End Processing options.
  • Print the O/E G/L Integration report so you have a record of your G/L Integration settings.
  • If you are changing from updating costs during Day End Processing to updating costs during posting, you must first run Day End Processing to cost all outstanding posted transactions.
  • If you are changing from using the O/E Create Batch screen to creating general ledger transactions during Day End Processing, use the O/E Create Batch screen to process any outstanding transactions first, to avoid accidentally omitting transactions from your general ledger batches.

To change batch creation and posting options for A/R transactions created by Order Entry:

  1. Open Order Entry > O/E Setup > Options.
  2. On the Processing tab, select an option on the Post A/R Batches list. If you choose to post A/R batches when you post O/E transactions, and you cost inventory during transaction posting, Order Entry will create and post an A/R batch each time you post an invoice.
  3. Click Save.

To change batch creation and posting options for G/L transactions created by Order Entry:

Note: If you currently use the O/E Create Batch screen to create transactions, print a copy of the latest G/L Transactions report, then create any outstanding transactions before changing these options.

  1. Open Order Entry > O/E Setup > Options.
  2. Change options as required.
  3. Click Save. You cannot save changes if anyone else is using Order Entry data or if other Order Entry screens are open for the company.

To change Day End Processing options in Inventory Control:

  1. Open Order Entry > O/E Setup > Options.
  2. On the Costing tab, change the appropriate option. For more information, see the Inventory Control help.
  3. Click Save. You cannot save changes if anyone else is using Inventory Control data or if other Inventory Control screens are open for the company.

To change batch creation and posting options for G/L transactions created by Inventory Control:

Note: Inventory Control generates G/L transactions from order shipments and returns.

  1. Open Inventory Control > I/C Setup > G/L Integration.
  2. Change the appropriate option. For more information, see the Inventory Control help.
  3. Click Save. You cannot save changes if anyone else is using Inventory Control data or if other Inventory Control screens are open for the company.
  • Print the O/E Options report to check that the settings were changed correctly.
  • Print the Order Entry G/L Integration report if you changed integration settings.
  • Print the I/C Options report to check that the settings were changed correctly.
  • Print the I/C G/L Integration report if you changed integration settings.