Creating Miscellaneous Charges

Create miscellaneous charges to identify the charges used in your Order Entry system. For example, you might create miscellaneous charges for shipping and handling, or for internal non-material transactions such as equipment and subcontractors. More...

If you use multicurrency accounting, you must specify a currency code for each miscellaneous charge.

Note: If you want to apply the same charges to customers using different currencies, you must create a separate miscellaneous charge record for each currency. However, you can use the same miscellaneous charge code for each of the currencies.

For each miscellaneous charge, you must also specify the tax authorities that levy taxes on the charge, and the applicable tax classes.

  • Add the general ledger revenue accounts to which amounts generated by miscellaneous charges are posted.
  • Determine the tax authority and tax class for each miscellaneous charge.

To create a miscellaneous charge:

  1. Open  Order Entry > O/E Setup >  Miscellaneous Charges.

  2. Enter a unique code to describe the new record.

    Example: For a handling charge, you might use the code "HC".

    • If you do not use multicurrency accounting, enter the new code in the Miscellaneous Charge field.
      • If the field is clear, enter the new code.
      • If you are viewing an existing record, click the New New button button, and then enter the new code.

        Tip: If you are viewing an existing record, you can "copy" it to a new record by typing a new code over the displayed code, making any required changes to the other fields on the screen, and then adding the record.

    • If you use multicurrency accounting:
      1. Click the New New button button.
      2. In the Currency field, specify the currency code.
      3. In the Miscellaneous Charge field, enter the new code.
  3. In the description field to the right of the Miscellaneous Charge field, enter a description for the charge
  4. If the charge has a standard amount, enter it in the Amount field.
  5. In the Misc. Charge Revenue field, specify the general ledger revenue account to which amounts entered as miscellaneous charges are posted.
  6. If you use Project and Job Costing, and you are using this charge for job-related orders, specify job information. More...
    1. Select the Allow for Jobs option.
    2. In the Extended Cost field, enter the cost amount for the miscellaneous charge. This amount can also be used in Project and Job Costing to calculate labor and overhead.
    3. In the Expense Account field, select the general ledger expense account to which the expense amounts of miscellaneous charges are posted when you ship goods.
    4. In the Clearing Account field, select the general ledger clearing account to which the expense amounts of miscellaneous charges are posted when you ship goods.
  7. If you use Transaction Analysis and Optional Field Creator, click the Zoom button, select the optional fields that apply to this charge, and optionally enter default optional field information. For more information, see O/E Optional Fields Screen .
  8. In the Tax Authorities table, select the tax authorities and sales tax classes that apply to the charge.
  9. Click Add to add the charge.