A/R Prepayments Batch Information Screen

When you add a new receipt batch, this field initially shows the code and description for the default bank specified on the A/R Options screen.

You can enter or select a different bank code, if required.

If you have a multicurrency ledger, be sure to enter a code that uses the same currencies as the entries in the receipt batch.

This is usually the date on which the batch was created. When you create a new batch, the session date is used by default as the batch date. However, you can change the batch date any time before you post the batch, provided the Ready To Post option is not selected.

Tip: You can use the calendar (click the button to the right of the field) to select a new batch date.

The batch date is used as the default document date for new documents you add to the batch.

Once the batch is posted, the batch date becomes part of your audit trail. You use it to select batches to print on the batch listing and batch status reports.

This field displays the batch number entered on the main Entry screen. You can enter a description for the batch in the field to the right.

This field indicates whether a listing has been printed for the batch.

This field indicates whether the batch is open, posted, or ready to post.

This field indicates how the batch was created in Accounts Receivable:

• Entered
• Imported
• Generated
• Recurring
• External
• Retainage

Accounts Receivable lets you specify a default currency for the batch, which is used as the default for the receipts you add to the batch.

You can change the currency for a particular receipt, and you can use a variety of currencies in the same receipt batch.

The deposit date is the date you deposit the receipts for the deposit number at the bank. The deposit number is printed on the deposit slip.

Accounts Receivable assigns the batch date as the default for this field, but you can change it.

When you create a new batch, you assign a deposit number to the batch in one of the following ways:

• To assign a new deposit number to the batch, click the New button. The next deposit number specified on the A/R Options screen is assigned to the batch.
• To assign an existing deposit number (for example, to consolidate a number of receipt batches into one bank deposit), enter the deposit number or select it using the Finder.

In the field to the right of the Deposit Number field, you can enter a description for the deposit.

This field shows whether the deposit slip for the receipt batch has been printed.

If you selected the option to force printing of deposit slips, you must print the deposit slip before you can post the batches to which the deposit number is assigned.

This is the exchange rate currently in effect for the specified currency and the displayed rate type and rate date.

You can change the rate if necessary. (Accounts Receivable selects the rate to display from the Currency screens in Common Services.)

You can change the currency and the rate for a particular receipt using the Rate Override screen. For more information, see A/R Rate Override Screen (Receipts).

This field displays the date the batch was last changed, or the date a document was last added to the batch.

This field displays the number of entries in the batch.

Accounts Receivable uses the exchange rate specified for this date in Common Services to convert amounts from the customer currency to your functional currency.

Accounts Receivable displays the document date as the default rate date, but you can enter a different date. If you enter a new date, Accounts Receivable displays the exchange rate associated with that date.

The rate type is a code for the kind of rate to use when converting multicurrency amounts to functional currency. Examples of rate types might be "spot rate," "average rate," and "contract rate."

You must type a valid rate type or select one from the Finder.

You define rate types using the Currency Rate Types screen in Common Services.

If the batch was created in Accounts Receivable, this field displays AR. If the batch was imported from Order Entry or Project and Job Costing, this field displays the code for the source ledger.

This field displays the net amount of transactions entered for the batch.