If you use Sage 300 General Ledger, Accounts Receivable creates batches of general ledger transactions in General Ledger and displays and validates General Ledger account numbers in Accounts Receivable.
If your General Ledger data is in the same directory as Accounts Receivable, separate batches are automatically created for invoices, receipts, and adjustments, and you can specify whether to add new transactions to existing batches or create all-new batches each time you post. If your Sage 300 General Ledger system is at another location, Accounts Receivable creates all general ledger transactions in a single batch that you can import into General Ledger.
Note: If a fiscal period is locked for General Ledger but not for Accounts Receivable, you can create batches for General Ledger during posting or using the Create G/L Batch screen (depending on Accounts Receivable's G/L Integration settings). When you try to post transactions to a locked period in General Ledger, however, the transactions are placed in an error batch. You can avoid this situation if you create and post General Ledger batches for outstanding Accounts Receivable transactions before locking a period for General Ledger.
The G/L Transactions report and the summary at the end of each Accounts Receivable posting journal list the general ledger accounts that will be debited and credited with receivables transactions when you post the Accounts Receivable batch of general ledger entries in General Ledger.
You specify the type of reference and description to include with each unconsolidated General Ledger transaction on the A/R Options screen.
If you select the Keep History option on the A/R Options screen, you can also drill down from transactions in Sage 300 General Ledger to originating transactions in Accounts Receivable and, if you use Order Entry, to originating transactions in Order Entry.
General Ledger Accounts Used in Accounts Receivable
Accounts Receivable uses the following general ledger accounts:
- Receivables Control
- Bank
- Payment Discounts
- Prepayment Liability
- Write-Offs
- Interest Income
- Retainage Control (if you use retainage accounting)
- Accounts you assign to distribution codes or enter with transactions
Tip: When entering account numbers in Accounts Receivable, use theFinder 
to ensure that the account numbers you enter exist in your General Ledger.
Multicurrency Ledgers
If you use multicurrency accounting, Accounts Receivable also uses General Ledger’s exchange gain and loss accounts.
Accounts Receivable creates transactions for these accounts when you revalue multicurrency transactions at new exchange rates, or post receipts and credit notes at different rates from those used for the documents being paid or credited.