Invoice details optional fields that are assigned to the interest batch appear on the Optional Fields tab, along with the description from the optional field setup record.
When you start a new interest batch, any invoice optional fields that are set up for automatic insertion initially appear on this tab, along with their default values.
You can change the optional fields and their values. However, if you delete an automatically inserted optional field, it will be reinserted when you create the invoices, and will use the value specified in the optional field setup record.
The program uses the default values from the setup record when optional fields are added to the Optional Fields tab (for interest invoices and write-off adjustments) or to the Optional Fields screen (for interest invoice details), but you can change the values for a particular batch.
If an optional field is a required field, it must contain a value before you can save an entry.
The Value Set field indicates Yes if Accounts Receivable has already set a value—including an acceptable blank—for the field.
Invoice optional fields that are assigned to the interest batch appear on the Optional Fields tab.
When you start a new interest batch, any invoice optional fields that are set up for automatic insertion initially appear on this tab, along with their default values.
You can change the optional fields and their values. However, if you delete an automatically inserted optional field, it will be reinserted when you create the invoices, and will use the default value from the customer record, if the field is used for the customer record, or from the setup record. For more information, see About Optional Fields for Interest Batches.
The program uses the default values from the setup record when optional fields are added to the Optional Fields tab (for interest invoices and write-off adjustments) or to the Optional Fields screen (for interest invoice details), but you can change the values for a particular batch.
If an optional field is a required field, it must contain a value before you can save an entry.
The Value Set field indicates Yes if Accounts Receivable has already set a value—including an acceptable blank—for the field.
Select the Age Document Balance option if you want to calculate interest based on balances that existed as of the run date specified for the interest batch. This means that any transactions, including customer payments, dated after the run date are excluded from interest calculations.
If you do not select this option, the program calculates interest based on the current balance.
(Whether interest is calculated for the customer balance or for each document depends on the customer's account type and interest profile.)
Use the Finders for the From and To fields to specify the range from which to select customers for whom you are creating interest invoices.
Use this field to specify the date to post the interest invoices to General Ledger. The posting date determines the year and period to which the interest invoices are posted.
Accounts Receivable uses posting dates, rather than document dates, to select open documents for revaluation, so that exchange adjustments are posted to the correct fiscal year and period.
The default date that appears can be the document date, the batch date, or the session date, depending on the selection for the Default Posting Date option on the A/R Options screen.
Enter the date to assign as the document date for all the interest invoices in the batch.
Interest is charged on all invoices and debit notes that were overdue by at least the number of days specified in the interest profile, as of the run date you specify.
Specify the type of record by which to select accounts on which to charge interest, as follows:
- Customer Number. Create interest invoices for customers with overdue accounts in the range of customer numbers you specify.
- Billing Cycle. Create invoices for all the customers with overdue accounts who use the billing cycles you specify. (This choice updates billing cycle records when you post the interest batch.)
- Customer Group and National Account. Create invoices for all the customers with overdue accounts who use the customer groups or national accounts you specify.
The posting date you specify determines the fiscal year and period to which to post the interest invoices in General Ledger.
Overview
Note: Depending on how your system is set up, this desktop screen may also be available as a web screen. For more information, see the Web Screens Getting Started Guide or the help for Sage 300 web screens.
You use the A/R Create Interest Batch screen to create batches of interest invoices for ranges of:
- Customer numbers.
- Customer groups.
- National accounts (if you use them).
- Billing cycles.
You create one batch of interest invoices at a time, but you can have as many open batches of interest invoices as you need.
You can also add interest invoices for one customer at a time in the Invoice Entry screen.
Note: You edit interest batches using the A/R Invoice Entry screen.