Invoicing Recurring Charges

You can use the Create Recurring Charge Batch screen periodically to create a batch of recurring charge invoices for the customers and charges you select. Creating recurring charge batches saves you from having to enter an invoice for each recurring charge and customer manually.

You create one batch of recurring charge invoices at a time, but you can have as many open batches of recurring charge invoices as you need.

Note: Accounts Receivable does not process recurring charges for customers whose records are inactive or on hold.

Tip: If you want to process recurring charges from the Reminder list, assign to recurring charge setup records schedules that include a reminder. When the recurring charges are due, Sage 300 reminds you to process them. You can then process all recurring transactions assigned to a schedule right from the Reminder List.

  • Set up a recurring charge record for each customer you need to invoice on a recurring basis.

    For more information, see Setting Up a Recurring Charge for a Customer.

  • As necessary, update recurring-charge records.

    You can update charges for individual customers using the Recurring Charge Setup screen (in the Customers folder).

    If you want to update charges automatically for a range of customers, use the Update Recurring Charges screen (in the Periodic Processing folder). For more information, see Updating Recurring Charges Automatically.

To invoice recurring charges:

  1. Open Accounts Receivable > Periodic Processing > Create Recurring Charge Batch.

  2. Type the run date, which Accounts Receivable uses as the document date for the generated invoices.
  3. Specify the type of record by which to select recurring charges for invoicing.

    You can select by Recurring Charge Code, Customer Number, Customer Group, or National Account.

  4. Use the From and To fields to specify the range for the selected record type.
  5. Click Process.
  • Print the invoice batch listing, selecting Recurring as the batch type.
  • Use the batch listing to verify the charges.
  • Use the Invoice Entry screen to make any changes or corrections to the recurring charge invoices before posting them.
  • Reprint the listing if you edited the batch.
  • File the batch listing report.
  • Post the batch.