PMT Options Screen

Open Common Services > Payment Processing > PMT Setup > Options.

On the Company tab, enter contact information for your Payment Processing system.

Note: To change your company name and address, or to change contact information at the company level, use the Company Profile screen in Common Services.

Enter the name of a contact person, position, or department for your Payment Processing system.

Enter a fax number for your Payment Processing system.

Enter a telephone number for your Payment Processing system.

Use the options on this tab to specify general options for processing credit card transactions.

Note: The Processing tab appears only if you have installed and activated Order Entry.

Note: The Processing tab appears only if you have installed and activated Accounts Receivable. Similarly, options on the Processing tab that are related to Order Entry appear only if you have installed and activated Order Entry.

This option indicates whether terms discounts (as specified on invoices) are allowed on the A/R Process Credit Card Payments screen, as follows:

  • If you select this option, terms discounts are allowed. On the A/R Process Credit Card Payments screen, a credit card payment can be processed for an invoice in the following situations:

    • The invoice due date is on or before the Invoices Due On or Before date.
    • A terms discount for the invoice is available on the Invoices Due On or Before date.
  • If you clear this option, terms discounts are not allowed. On the A/R Process Credit Card Payments screen, a credit card payment can be processed for an invoice only if the invoice due date is on or before the Invoices Due On or Before date.

Specify whether Order Entry users are required to process ("capture") a credit card payment that has been pre-authorized for an order before posting a shipment.

  • If you select this option, you must capture the pre-authorized payment and select the option to create an invoice before posting a shipment.

  • If you clear this option, you can post the shipment without capturing the pre-authorized payment, and then capture the payment when creating the invoice. (You can also capture the payment when shipping, but are not required to do so before posting the shipment.)

    Note: After posting a shipment for an order with a pre-authorization, you must capture the pre-authorized payment and invoice the shipment before you can create another shipment for the order.

Select this option if you want a warning message to appear when a user tries to force payment for an expired pre-authorization.

We recommend for this option to be turned on, preventing any expired pre-authorization transactions. Capturing expired pre-authorizations will result in failed transactions and will be charged by your merchant provider.

For more information about forcing payment, see About Pre-authorizing, Capturing, and Forcing Credit Card Payments.

Overview

Note: Depending on how your system is set up, this desktop screen may also be available as a web screen. For more information, see the Web Screens Getting Started Guide or the help for Sage 300 web screens.

Use the PMT Options screen to select options that specify how you pre-authorize and process credit card payments in Paya.

  • The Processing tab appears only if you have installed and activated Accounts Receivable. Similarly, options on the Processing tab that are related to Order Entry appear only if you have installed and activated Order Entry.
  • You cannot save changes to options that affect Payment Processing integration with other Sage 300 programs (Accounts Receivable and Order Entry) until all other users have left those programs and all screens are closed in those programs.

On the Processing tab, use the Require Capture of Pre-authorized Payments at Shipment option to specify whether Order Entry users are required to process ("capture") a credit card payment that has been pre-authorized for an order before posting a shipment.

  • If you select this option, you must capture the pre-authorized payment and select the option to create an invoice before posting a shipment.

  • If you clear this option, you can post the shipment without capturing the pre-authorized payment, and then capture the payment when creating the invoice. (You can also capture the payment when shipping, but are not required to do so before posting the shipment.)

    Note: After posting a shipment for an order with a pre-authorization, you must capture the pre-authorized payment and invoice the shipment before you can create another shipment for the order.