If you use Project and Job Costing:
- You can enter job-related transactions in Purchase Orders, where you assign items on requisitions, purchase orders, receipts, returns, credit notes, and debit notes.
- Job-related transactions affect the committed and actual quantities and costs for jobs in Project and Job Costing.
Note: You cannot mix job-related details and non-job-related details in the same transaction.
Generally, only purchase orders and receipts affect the committed and actual quantities and costs in jobs. However, all P/O transactions can affect jobs if your invoices change receipt information, or if you have returns, credit notes, and debit notes.
Invoices for Job-Related Receipts
Do not change a job-related invoice in Accounts Payable if the invoice originated in Purchase Orders. Accounts Payable does not send your changes to Project and Job Costing.
You must process invoice changes in Purchase Orders, or with an Accounts Payable transaction such as an adjustment.
Job-Related Additional Costs
Depending on the cost category, you can calculate overhead or labor burden for the additional cost. Overhead and labor are calculated by Project and Job Costing and passed back to Purchase Orders when you post the receipt.
If job-related additional costs are expensed rather than prorated, you can specify the contract, project, category, cost class, resource, billing type, billing rate (if appropriate), currency, A/R item number, and unit of measure for the additional cost.