Entering Adjustments to Existing Receipts

You can use the I/C Receipts screen to adjust the additional cost for a receipt, as well as the unit cost and total cost of each received item.

You cannot adjust receipt quantities, nor can you change the vendor information or the exchange rate for a multicurrency transaction.

Note: You can post adjustments only to incomplete receipts. If the receipt is marked Complete, or is no longer available, you must use the Adjustments screen to adjust inventory quantities or costs.

  • Determine the receipt numbers to use for new receipts, or have the program allocate numbers for you automatically.
  • Decide whether to post each new receipt as you enter it, or save the receipts to post them later in a batch using the Post Transactions screen.
  • Find out the numbers of the receipts to which you wish to post returns and adjustments.

  1. Open Inventory Control > I/C Transactions >  Receipts.

    Note: If you received goods through Sage 300 Purchase Orders, you must edit the receipt using Purchase Orders.

  2. Use the Finder or the navigation buttons to select the receipt to adjust.
  3. Select Adjustment from the Type list.

  4. Enter a description for the adjustment, and then specify the transaction date and fiscal year and period to which you will post it.

  5. Make any changes you need in the description, date, fiscal year, and fiscal period.
  6. Change the additional cost for the receipt, if necessary.
  7. Click the Zoom Zoom button button to edit optional fields for the receipt, if you use optional fields.
  8. To adjust the receipt details:
    1. Select the receipt line that you are adjusting.
    2. Tab to the comments field and provide a reason for the adjustment. (Your comments will be included on the Receipts Posting Journal for the items being adjusted.)
    3. Tab to the Adjusted Cost or the Total Adjusted Cost to enter or change the value or the goods received. You cannot change the quantity on the receipt.
    4. Click the Zoom Zoom button button in the Optional Fields column heading to enter optional field information.

    You cannot add or remove lines from the receipt.

  9. When you are finished, click Post or Save, and then click OK at the confirmation message.
    • If you choose Save, Inventory Control saves the transaction so you can edit and post it later.
    • If you choose Post, Inventory Control posts the transaction immediately.

      • If you use the option to allow you to delete transactions after posting, Inventory Control asks if you want to delete the transaction. Click No, unless your company always deletes posted transactions. If you delete the posted transaction, you will not be able to drill down to the transaction details from General Ledger.

  10. Click OK at the confirmation message.
  1. If you saved the transactions, instead of posting them immediately:
    1. Print the transaction listings for all the transactions that you entered.
    2. Compare the listings to the original documents, and edit transactions if any need correction.
    3. Use the Post Transactions screen to post transactions and update inventory quantities and costs (depending on the I/C Options you use).
  2. Run Day End Processing to update Inventory Control's audit data, costing data (if you perform costing during Day End Processing), and item statistics.
  3. Print the posting journal for the transactions you posted to keep as part of your audit trail.