You use the I/C Assemblies/Disassemblies screen to:
- Record assemblies or
repackaging of component inventory items into master items for resale.
Conceptually, assembling is like shipping component items and receiving master items.
- Disassemble items that you previously assembled.
Assembling Master Items
You must set up bills of material to define master items before you can assemble the master items.
For each assembly transaction, you enter the following information:
- Assembly Number. Each assembly transaction is assigned a unique number to distinguish it from other assemblies for audit control
purposes.
Press the Tab key to accept a program-generated number.
- Description and Reference. You can add any information you want about the assembly—for example, the reason you are assembling the master items.
- Date. Enter the date for the assembly or select it from the calendar (using the calendar button beside the date field).
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Inventory Control automatically displays the session date by default (the date that you entered when you started Sage 300), but you can change it.
- Posting Date. This is the date to which the transaction will be posted in the general ledger.
- Year/Period. The year and period to which the assembly is posted in the general ledger are determined by the posting date you enter. You cannot change this field directly.
- Master Item Number. Use the Finder to select
the master stock item for which you are assembling units.
You cannot enter assemblies for non-stock items.
- BOM Number. Specify the number
of the bill of material to use for assembling units of the master item.
Tip: You can view and edit the bill of material you specify, by clicking the Zoom
button beside this field to display the Bills Of
Material screen. - Component Assembly Method. You can choose to assemble no subassemblies, all component subassemblies in the master build quantity, or only subassemblies that have insufficient quantities to complete the master item build quantities.
- Location. Specify the inventory
location of the component items and the location where the assembled master
items will be stocked.
Locations in Inventory Control can be physical locations or logical locations. You can assemble goods only from a physical location. (Logical locations are used for goods in transit.)
Note: If the Allow Items At All Locations option is not selected on the I/C Options screen, you can post the transaction only if the specific master item and its components are allowed to be stocked at this inventory location.
- Build Quantity. The Build Quantity field displays the build quantity specified for the master item in the Bills Of Material screen. The number you enter in the Quantity field must be a multiple of this number.You cannot change this field.The program displays the number of master items to produce from one assembly of the bill of material. The build quantity comes from the bill of material record.
- Quantity. Specify the number of
master items to assemble, which must be a multiple of the build quantity.
The quantity must be a multiple of build quantity.
Example: If the build quantity for the bill of material is 25, you must specify some multiple of 25 (such as 25, 50, or 75) for the quantity, or you cannot post the assembly.
Note: If the Allow Negative Inventory Levels option is selected on the I/C Options screen, you can post assemblies for which there are insufficient item quantities in stock.
Disassembling Master Items
You can reference particular assemblies to correctly cost component items returned to inventory. When you disassemble an existing assembly, the assembly is reversed and items are returned to inventory at the same cost.
For standalone disassembly, since you are adding inventory back, the cost is determined by the current costing method. For items using the LIFO or FIFO costing method, the program calculates the average cost.
Note: You can disassemble master items after clearing the assembly transaction information.